Talent Acquisition Coordinator

Irvingoil Iolcareers Allotherpositions; San Juan de Terranova; On-site; CAD 55,000 - 73,000; Full time

Benefits offered by this job

Onsite work environment

Annual bonus plan

Pension plan

Parking allowance

Flexible benefits plan

Paid vacation

Wellness allowance & EAP

Volunteer day & donation matching

Job summary

Irving Oil is seeking a Talent Acquisition Coordinator to manage day-to-day recruitment activities and partner with the Talent Acquisition Manager, sourcing partners, hiring managers, and candidates. You will serve as an ambassador and ensure a smooth candidate experience.

This onsite role offers a comprehensive benefits package, including an annual bonus plan, pension, parking allowance, and wellness programs, plus opportunities to contribute to community initiatives through volunteer days.

Qualifications

• Experience with full cycle recruiting and ATS workflows.
• Ability to manage multiple stakeholder expectations and priorities.
• Experience in HR processes, compliance, and onboarding.
• Strong analytical and reporting skills for TA metrics.
• Familiarity with applicant tracking systems and data integrity.

Responsibilities

• Support the execution of Talent Acquisition activities across the full recruitment lifecycle, including candidate pre-screens, background checks, driver abstracts, drug and medical screenings, and other pre-employment requirements
• Coordinate and schedule interviews with candidates, hiring managers, and internal stakeholders, ensuring a seamless and positive candidate experience
• Develop, maintain, and continuously improve Talent Acquisition reporting, dashboards, and analytics, including regular and ad hoc reporting requests
• Participate in Talent Acquisition process improvement initiatives, helping to identify opportunities to enhance efficiency, quality, and the overall recruitment experience
• Perform analysis on key recruitment metrics such as positions filled, time-to-fill, cycle time, sourcing effectiveness, interview-to-hire ratios, recruiter productivity, and recruitment marketing performance
• Track and report on recruitment advertising budgets, sourcing activities, and campaign return on investment
• Conduct regular audits of job postings, recruitment workflows, and talent acquisition data to ensure accuracy, compliance, and data integrity
• Collaborate with Talent Acquisition Partners, HR Operations, and business stakeholders to develop creative briefs and support sourcing and recruitment marketing campaigns from planning through execution
• Support the Talent Acquisition team with additional administrative, operational, and special project work as required
• Manage and support all company relocations including communications, vendor relationships and payment of related-expenses

Skills

Full cycle recruiting

Applicant tracking systems

Strong communication

Customer service focus

Process documentation

Organizational skills

Education

Post-secondary education in business or HR

Tools

Microsoft Office

Job description

As a Talent Acquisition Coordinator, you will be responsible for managing day-to-day activities of the Talent Acquisition function. Your goal will be to provide a wide range of recruitment support in collaboration with the Talent Acquisition Manager, Talent Acquisition and Sourcing Partners, hiring managers, and candidates. You will strive for service excellence with internal stakeholders and act as an ambassador and front line of communication to external candidates.

What We Offer

• Work Environment – Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
• Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance.
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs.
• Paid Vacation – Plus an annual option to purchase additional vacation, too.
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program.

Your Responsibilities

• Support the execution of Talent Acquisition activities across the full recruitment lifecycle, including candidate pre-screens, background checks, driver abstracts, drug and medical screenings, and other pre-employment requirements
• Coordinate and schedule interviews with candidates, hiring managers, and internal stakeholders, ensuring a seamless and positive candidate experience
• Develop, maintain, and continuously improve Talent Acquisition reporting, dashboards, and analytics, including regular and ad hoc reporting requests
• Participate in Talent Acquisition process improvement initiatives, helping to identify opportunities to enhance efficiency, quality, and the overall recruitment experience
• Perform analysis on key recruitment metrics such as positions filled, time-to-fill, cycle time, sourcing effectiveness, interview-to-hire ratios, recruiter productivity, and recruitment marketing performance
• Track and report on recruitment advertising budgets, sourcing activities, and campaign return on investment
• Conduct regular audits of job postings, recruitment workflows, and talent acquisition data to ensure accuracy, compliance, and data integrity
• Collaborate with Talent Acquisition Partners, HR Operations, and business stakeholders to develop creative briefs and support sourcing and recruitment marketing campaigns from planning through execution
• Support the Talent Acquisition team with additional administrative, operational, and special project work as required
• Manage and support all company relocations including communications, vendor relationships and payment of related-expenses

Your Skills

• Knowledge of full cycle recruiting and applicant tracking systems
• Proficiency in Microsoft Office software, including Word and Excel
• Strong written verbal and interpersonal communications skills
• Demonstrated customer service focus
• Proficiency in documenting processes and keeping up with industry trends
• Strong organizational skills and attention to detail

Your Experience

• Minimum of 2 years of experience in HR and/or talent acquisition
• Post-secondary education in a related field (business, administration, human resources, or marketing preferred)

The expected salary range for this position is $55,223 - $73,170. Placement within range will be based on relevant experience, qualifications, and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.