Associate Procurement Specialist - Buyer

09 Irving Oil Limited; New Brunswick; On-site; CAD 55,000 - 73,000; Full time

Benefits offered by this job

Annual bonus

Pension plan

Onsite fitness facility

Onsite medical team

Café

Flexible benefits plan (three levels)

Job summary

Irving Oil Ltd. is seeking an Associate Procurement Specialist - Buyer to oversee procure-to-pay processes and supplier negotiations for goods and services at Canada’s largest refinery site.

You will coordinate with requestors, contract specialists, and suppliers to ensure accurate PO setup, approvals, and on-time delivery. The role emphasizes strong communication, attention to detail, and the ability to manage multiple requisitions in a fast-paced environment.

Qualifications

• University degree or equivalent in SCM, Finance, or Accounting.
• 2–3 years of Procure to Pay, sourcing, and negotiation experience.
• Familiar with basic Contract Management concepts.
• Experience with Oracle EBS is an asset.
• Experience with various ERPs.

Responsibilities

• Understand business requirements and manage the procure-to-pay process via daily requisition reviews.
• Negotiate with suppliers to ensure best value for the company.
• Negotiate PO terms with guidance from senior Buyers.
• Issue purchase orders and obtain approvals.
• Follow through with suppliers to acknowledge PO commitments.
• Expedite deliveries to site dates.
• Resolve invoice holds/errors to ensure timely payment.
• Close POs timely to mitigate risk.

Skills

Collaboration

Communication

Attention to detail

Time management

Negotiation

MS Office

Education

Bachelor's degree in SCM/Finance/Accounting

Tools

Oracle EBS

ERP systems

Job description

As an Associate Procurement Specialist - Buyer, you will be responsible for managing the order management of goods and services. Your goal will be to coordinate with business requestors, contract specialists, and suppliers to ensure accurate purchase order setup, documentation, approvals, and timely delivery. Your success will be demonstrated through efficient order processing, effective issue resolution, and consistent support of operational needs.

What We Offer:

• Work Environment – Work and grow within Canada’s largest Refinery, with strong safety culture, access to a fitness facility, an onsite medical team, and a café
• Competitive Compensation – Including an annual bonus plan, and pension plan
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation – Plus an annual option to purchase additional vacation, too
• Wellness Support – With 24/7 access to our Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities:

• Understand business requirements and effectively manage the procure to pay process by daily review of requisitions for procurement of goods and/or services
• Negotiate with qualified suppliers to ensure the best value for the company
• Negotiate payment terms, purchase order terms and conditions with guidance from more experienced Buyers
• Issue purchase orders and gain appropriate approval
• Follow through with suppliers/contractors to ensure purchase order commitments are acknowledged
• Expedite deliveries of goods as required at site dates
• Resolve any invoice holds/errors to ensure payment to suppliers
• Manage timely closure of Purchase Orders (POs) to mitigate risk

Your Skills:

• Able to work independently or as part of a team, and collaborate with diverse groups
• Effective communication—written, verbal, and interpersonal
• Attention to detail and accuracy
• Time management and ability to manage multiple competing priorities in a fast-paced environment
• Negotiation skills with the ability to influence outcomes, resolve differences, and secure mutually beneficial agreements
• Proficiency with Microsoft Office Suite

Your Experience:

• A university degree or an equivalent combination of education and related experience in Supply Chain Management, Finance, or Accounting
• 2-3 years of experience with Procure to Pay procedures, sourcing, and negotiation
• Familiar with basic principles of Contract Management
• Experience with various ERPs
• Experience with Oracle EBS is an asset

The expected annual salary range for this position is $55,223 - $73,170. Placement within range will be based on relevant experience, qualifications, and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

We are always looking for amazing candidates to join our talent community.

As a family-owned company deeply rooted in our communities, we work hard to make a difference in the places we serve. For more than 100 years, our commitment to doing good business…