Polished Legal Front Desk Coordinator (Onsite)

Pearsall Marshall LLP; Tecumseh; On-site; CAD 32,000 - 42,000; Full time

Job summary

Pearsall Marshall LLP, a full-service Ontario law firm with offices in Leamington, Tecumseh, Windsor, Tilbury and Kingsville, is seeking an organized receptionist/administrative assistant for front-desk operations.

The role emphasizes professional client greeting, phone and email management, calendar coordination, file maintenance, and support for office administration. Prior legal or professional office experience is preferred; training provided as needed.

Qualifications

• Experience in reception, customer service, or administrative roles, preferably in a legal or professional office.
• Strong verbal and written communication skills.
• Excellent organization and calendar management abilities.
• Familiarity with legal terminology is helpful but learnable on the job.
• Proficiency with office software and ability to learn practice management tools.
• Ability to handle multi-line phone systems and direct calls appropriately.
• Discretion and confidentiality when handling sensitive information.
• Professional and friendly client-facing demeanor.

Responsibilities

• Greet clients and visitors in a professional, welcoming manner and manage front-desk operations
• Answer and direct incoming phone calls, emails, and general inquiries
• Schedule appointments, meetings, and boardrooms; coordinate calendars as needed
• Maintain reception area and meeting rooms to ensure a polished client experience
• Assist the Office Manager with administrative and clerical tasks
• Prepare, organize, and maintain electronic files
• Support data entry and upkeep of internal systems (e.g., client intake information)
• Support firm-wide administrative projects as assigned
• Handle outgoing mail, courier deliveries, and document scanning
• Coordinate ordering and setup of staff lunches
• Maintain confidentiality and professionalism with sensitive legal data

Skills

Client greeting

Phone handling

Calendar management

Filing

Clio

MS Office

Attention to detail

Confidentiality

Multi-line phone handling

Tools

Microsoft Office

Clio

Job description

Pearsall Marshall LLP, a full-service Ontario law firm with offices in Leamington, Tecumseh, Windsor, Tilbury and Kingsville, is seeking an organized receptionist/administrative assistant for front-desk operations.

The role emphasizes professional client greeting, phone and email management, calendar coordination, file maintenance, and support for office administration. Prior legal or professional office experience is preferred; training provided as needed.