Senior Executive Assistant (Legal)

The Law Office Management Association (TLOMA); Toronto; On-site; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

BMKP Law LLP seeks a highly organized Senior Executive Assistant to join our team in Toronto. The role focuses on delivering top-tier administrative support, producing complex legal and executive documents, and managing sensitive information with discretion.

The successful candidate will have 10+ years of EA experience, preferably in a law firm, and demonstrate exceptional attention to detail, calendar and client coordination, and strong MS Office proficiency for drafting and formatting complex

Qualifications

• University or college degree in business administration or related field.
• Minimum 10 years experience as an Executive Assistant, ideally in law firm or professional services.
• Strong organizational skills and ability to manage multiple priorities with tight deadlines.
• Advanced proofreading and quality control with attention to formatting consistency.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office and legal practice management software.

Responsibilities

• Maintain and organize electronic files with accuracy and confidentiality, including opening/closing files.
• Expert-level document production and formatting in Word (styles, templates, TOC, section breaks, cross-referencing, document comparison).
• Create concise, visually engaging PowerPoint presentations.
• Provide administrative and legal support to lawyers, including drafting correspondence and preparing legal documents.
• Oversee calendar management, coordinate meetings, and handle direct client communication for scheduling calls.

Skills

Document production

Word proficiency

PowerPoint

Calendar management

Client communication

Billing support

Attention to detail

Legal operations

Education

University/college degree in business administration or related field

Tools

Microsoft Word

Outlook

Excel

Job description

About Us: BMKP Law LLP is a boutique law firm with a wealth of experience advising on all facets of pension, benefits, and executive compensation law. Our clients include sponsors and administrators of some of the largest pension and benefits plans in the private, broader public and public sectors in Canada, and we also advise employers with employees across the country. We are currently seeking a highly organized and detail-oriented individual to join our team as a Senior Executive Assistant.

Position Overview

We are looking for a highly organized and proactive Senior Executive Assistant to join our team. This role is ideal for someone who thrives in a busy professional services environment and takes pride in providing top-tier administrative support.

Success Profile

The successful candidate will be recognized by colleagues and clients for exceptional document production capabilities, meticulous attention to detail, strong organizational skills, and the ability to manage sensitive information with discretion. They will bring extensive experience supporting lawyers or senior professionals, confidently producing complex legal and/or executive documents, coordinating competing deadlines, and consistently delivering polished work product with minimal supervision.

Key Responsibilities

• Maintain and organize electronic files, ensuring accuracy and confidentiality, including opening/closing files.
• Expert-level document production and formatting skills in Microsoft Word, including styles, templates, table of contents generation, section breaks, cross-referencing, and document comparison.
• Organizing content into concise, visually engaging Microsoft PowerPoint presentations.
• Provide administrative and legal support to lawyers, including drafting correspondence and preparing legal documents.
• Oversee calendar management, coordinate meetings, and handle direct client communication for scheduling calls and appointments.
• Liaise with clients, outside vendors, and other legal professionals in a professional manner.
• Assist in the preparation of reports, presentations, and other legal materials.
• Support billing and time entry processes as needed.
• Other administrative and clerical tasks as needed.

Qualifications & Skills

• A university or college degree in business administration or a related field (or equivalent experience).
• Minimum 10 years experience as an Executive Assistant, preferably in a law firm or professional services environment.
• Strong organizational skills and ability to manage multiple priorities with tight deadlines.
• Advanced proofreading and quality control skills with exceptional attention to formatting consistency.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel) and legal practice management software.
• Excellent attention to detail and ability to work both independently and as part of a team.

Why Join Us

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Our 15-person office offers a collegial, dynamic, and busy work environment in downtown Toronto.

BMKP Law is an equal-opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.