Receptionist/Legal Administrative Assistant

Lennox & Penney LLP; Cambridge; On-site; CAD 38,000 - 48,000; Full time

Job summary

Lennox & Penney LLP in Cambridge is seeking a receptionist to manage the front desk and support our teams in business, real estate, and wills/estates matters. You will greet clients, answer calls and emails, and help with couriers and payments.

This role supports file openings, client intake, and overflow tasks across administrative teams. The ideal candidate has excellent communication, strong organizational skills, attention to detail, and the ability to handle confidential information.

Qualifications

• Excellent written, verbal and social communication skills.
• Attention to detail and ability to follow standard procedures.
• Highly organized with strong prioritization and a sense of urgency.
• Able to handle confidential client information.
• Prior legal or law firm experience is a great advantage.

Responsibilities

• Welcome clients into the office as the voice of Lennox & Penney.
• Respond to incoming phone calls, email queries and manage couriers.
• Take payments for billings.
• Assist with file opening, client intake and overflow work (word processing, basic accounting, data entry).
• Assist Real Estate and Wills/Estates clerks.
• Maintain and close office files.
• Submit orders for office supplies.
• Assist with special projects and general office administration.

Skills

Communication skills

Highly organized

Attention to detail

Confidential information handling

Prior legal experience (asset)

Tools

GhostPractice

PC Law

Teraview

LDDsoftware

Job description

Lennox & Penney is a well-established law firm in Cambridge specializing in business and corporate law, real estate law and wills and estates law. Our firm is looking for a receptionist to manage the reception desk and assist our team with various administrative duties.

Why work with us?

• Friendly local office
• Helpful team environment
• Free parking
• Hours of Work –40 hours per week

Responsibilities:

• As the voice of Lennox & Penney, you’ll be welcoming clients into the office
• Responding to incoming phone calls, email queries and managing incoming and outgoing couriers
• Taking payments for billings
• Assist other administrative staff with file opening and client intake, support overflow work, including word processing, basic accounting, and data entry tasks
• Assisting our Real Estate and Wills/Estates clerks
• Maintain and also closing various office files
• Submit orders for office supplies
• Assist with special projects and other duties as required
• General office administration

Requirements:

• Experience in a law office or professional practice would be an asset (including experience with GhostPractice. PC Law, Teraview, Fast Company and/or LDDsoftware)
• Excellent written, verbal and social communication skills
• Attention to detail and demonstrated ability to follow standard procedures
• Use strong prioritization skills and a sense of urgency
• Efficient, resourceful, solution-oriented, and tech-savvy
• Highly organized and self-motivated
• Ability to work with confidential client information
• Clear criminal record search

Compensation/Benefits: To be negotiated

Prior legal or law firm experience or legal training would be a great advantage.

Lennox & Penney is an equal opportunity employer. If you require any assistance to apply for this role, please let us know and we will be pleased to facilitate that for you.