Legal Front Desk Specialist — Part-Time

Pearsall Marshall LLP; Tilbury; On-site; CAD 25,000 - 30,000; Part time

Job summary

Pearsall Marshall LLP, a full-service Ontario law firm, seeks a friendly receptionist for three days per week at our Tilbury office. You will greet clients, answer calls, schedule meetings, and keep the front desk organized.

Responsibilities include assisting the Office Manager, handling mail and files, data entry, and confidential handling of information in a professional environment.

Qualifications

• Previous reception or administrative experience in a professional office.
• Strong verbal and written communication skills.
• Able to manage schedules and maintain filing systems.
• Basic knowledge of legal terminology is helpful.

Responsibilities

• Greet clients and visitors in a professional, welcoming manner and manage front-desk operations.
• Answer and direct incoming phone calls, emails, and general inquiries.
• Schedule appointments, meetings, and boardrooms; coordinate calendars as needed.
• Maintain reception area and meeting rooms to ensure a polished client experience.
• Assist the Office Manager with administrative and clerical tasks.
• Prepare, organize, and maintain electronic files.
• Support data entry and upkeep of internal systems (e.g., client intake information).
• Support firm-wide administrative projects as assigned.
• Handle incoming and outgoing mail, courier deliveries, and document scanning.
• Coordinate ordering and set up of staff lunches.
• Maintain confidentiality and professionalism when handling sensitive information.

Skills

Communication

Organization

Customer service

Attention to detail

Tools

Microsoft Office

Clio

Job description

Pearsall Marshall LLP, a full-service Ontario law firm, seeks a friendly receptionist for three days per week at our Tilbury office. You will greet clients, answer calls, schedule meetings, and keep the front desk organized.

Responsibilities include assisting the Office Manager, handling mail and files, data entry, and confidential handling of information in a professional environment.