Law Firm Front Desk & Admin Specialist

Lennox & Penney LLP; Cambridge; On-site; CAD 38,000 - 48,000; Full time

Job summary

Lennox & Penney LLP in Cambridge is seeking a receptionist to manage the front desk and support our teams in business, real estate, and wills/estates matters. You will greet clients, answer calls and emails, and help with couriers and payments.

This role supports file openings, client intake, and overflow tasks across administrative teams. The ideal candidate has excellent communication, strong organizational skills, attention to detail, and the ability to handle confidential information.

Qualifications

• Excellent written, verbal and social communication skills.
• Attention to detail and ability to follow standard procedures.
• Highly organized with strong prioritization and a sense of urgency.
• Able to handle confidential client information.
• Prior legal or law firm experience is a great advantage.

Responsibilities

• Welcome clients into the office as the voice of Lennox & Penney.
• Respond to incoming phone calls, email queries and manage couriers.
• Take payments for billings.
• Assist with file opening, client intake and overflow work (word processing, basic accounting, data entry).
• Assist Real Estate and Wills/Estates clerks.
• Maintain and close office files.
• Submit orders for office supplies.
• Assist with special projects and general office administration.

Skills

Communication skills

Highly organized

Attention to detail

Confidential information handling

Prior legal experience (asset)

Tools

GhostPractice

PC Law

Teraview

LDDsoftware

Job description

Lennox & Penney LLP in Cambridge is seeking a receptionist to manage the front desk and support our teams in business, real estate, and wills/estates matters. You will greet clients, answer calls and emails, and help with couriers and payments.

This role supports file openings, client intake, and overflow tasks across administrative teams. The ideal candidate has excellent communication, strong organizational skills, attention to detail, and the ability to handle confidential information.