Legal Assistant

Linds & Associates Ltd.; Vaughan; On-site; CAD 42,000 - 60,000; Full time

Job summary

A legal firm in Vaughan is seeking a Legal Administrative Assistant for a maternity leave contract of 12 to 18 months. The role requires support for Partners in day-to-day operations, including management of files, legal documents, and client communication. Candidates should have 2+ years of experience as a Legal Assistant along with proficiency in relevant software such as PCLaw and Microsoft Office. This position values strong organizational and time management skills within a busy legal environment.

Qualifications

• Minimum of 2 years of experience as a Legal Assistant.
• Strong understanding of current legal terminology.
• Proven ability to manage a large workload volume.

Responsibilities

• Administrative tasks including email/calendar management.
• Assist with time docketing and fee sheets.
• Transcribe, prepare and revise legal documents.
• Transcribe, prepare and revise legal documents, contracts and correspondence.
• Liaise with clients, lawyers, clerks and students; supervise assistants.

Skills

Organizational skills

Time management

Professional communication

Multi-tasking

Deadline adherence

Independent work

Teamwork

Legal terminology

MS Office

PCLaw

Education

Post-secondary education (College diploma or University degree preferred)

Tools

Microsoft Office

PCLaw

Document management software

Job description

Overview

Legal Administrative Assistant – Vaughan, ON. Maternity Leave Contract - Starting mid October 2022, 12 to 18 months in duration.

Our client, a law firm located in the north end of Toronto, is in need of a Legal Administrative Assistant to support Partners in the day-to-day operations of a busy legal practice in multiple areas of law including real estate, corporate, commercial and estates.

Responsibilities

• Administrative tasks including email/calendar management, filter incoming calls/mail and assisting with meeting scheduling and preparation
• Ensure follow-up on activities, files and outstanding items
• Maintain client contact information
• Assist with time docketing and fee sheets
• Back up and support to the Executive Legal Assistant
• Transcribe, prepare and revise legal documents, contracts and correspondence
• Organize and assemble document briefs
• Opening and closing of files using PCLaw software
• Maintenance of client contact and identification information in accordance with the Law Society of Ontario client identification and verification requirements
• Up to date maintenance of legal files, including its correspondence and relevant documentation
• Maintenance of the electronic filing system
• Liaise with clients, lawyers, clerks and students
• Collaborate with support staff and supervise assistant(s)

Qualifications

• Post-secondary education (College diploma or University degree preferred)
• A minimum of 2 years of experience as a Legal Assistant
• A solid understanding of current legal terminology
• Strong organizational and time management skills
• Professional communication skills with clients, lawyers and team members
• Excellent multi-tasking abilities
• Proven ability to manage a large workload volume, competing priorities and demands
• Sound ability to adhere to strict deadlines
• Strong computer skills including Microsoft Office, Excel, Word, Outlook, PCLaw and documents management software
• Ability to work independently, take initiative and follow instructions with minimal supervision
• Ability to work well within a team environment

Interested candidates should apply today! We thank all applicants for their interest in this role however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.