Legal Assistant

Carr, Stevenson & MacKay; Charlottetown; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

Paid time off

RRSP match

Vision care

Wellness program

Job summary

Carr, Stevenson & MacKay in Charlottetown is seeking a dedicated Legal Assistant to support lawyers and clients with professional, timely service. You will manage emails, calendars, document preparation, and file organization, contributing to efficient casework in a busy downtown firm.

Ideal candidates have completed a Legal Secretary or Administrative Assistant program or equivalent experience, with strong MS Office skills, attention to detail, and the ability to work under tight deadlines

Qualifications

• Successful completion of a Legal Secretary or Administrative Assistant program, or equivalent experience
• Previous experience as a legal assistant would be a considerable asset
• Advanced computer skills in MS Office (Excel, PowerPoint, Word and Outlook), Adobe, Windows 11

Responsibilities

• Email and calendar management, scheduling and preparing for meetings
• Maintaining a bring forward system and providing appropriate reminders
• Preparing, formatting & editing various correspondence and legal documents
• Communicating with clients
• Opening and closing files
• Ensuring electronic and paper filing is kept up to date and organized
• Transcribing dictated information
• Coordinating with other assistants to foster a team environment
• Providing backup coverage in the absence of other assistants
• Other duties, as required

Skills

Client service

Legal terminology

Confidentiality

Multitasking

Time management

Organization

Typing

Communication

Independence

Teamwork

Education

Legal Secretary program

Administrative Assistant program

Equivalent experience

Tools

MS Office

Adobe

Windows 11

Job description

Carr, Stevenson & MacKayis a full-service law firm located in the downtown Charlottetown area. We are seeking aLegal Assistantfor an immediate opening who is interested in joining our team and providing our clients with exceptional, timely service. Salary will be based on experience.

DUTIES AND RESPONSIBILITIES

• Email and calendar management, scheduling and preparing for meetings
• Maintaining a bring forward system and providing appropriate reminders
• Preparing, formatting & editing various correspondence and legal documents
• Communicating with clients
• Opening and closing files
• Ensuring electronic and paper filing is kept up to date and organized
• Transcribing dictated information
• Coordinating with other assistants to foster a team environment
• Providing backup coverage in the absence of other assistants
• Other duties, as required

KNOWLEDGE AND SKILLS

• Ability to provide a professional and friendly experience for clients
• Understanding of legal terminology and documents
• Understanding of the confidential nature of a law firm
• Self-starter with a strong work ethic
• Ability to work independently
• Excellent time management skills with the ability to multi-task
• Highly organized
• High attention to detail and accuracy
• Ability to work with tight deadlines and to reassess and adapt to changing priorities as needed
• Strong typing skills
• Strong communication and interpersonal skills

EDUCATION AND EXPERIENCE REQUIREMENTS

• Successful completion of a Legal Secretary or Administrative Assistant program, or equivalent experience
• Previous experience as a legal assistant would be a considerable asset
• Advanced computer skills in MS Office (Excel, PowerPoint, Word and Outlook), Adobe, Windows 11

Job Type: Full-time

BENEFITS

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program

Work Location: In person

Tagged as: 13111

Essential Skills:

• Computer Use
• Oral Communication
• Problem Solving
• Reading

Soft Skills:

• Attention to Detail
• Critical Thinking
• Dependability
• Organization

Languages:

• English