personal assistant - office

Accurate Indigenous Managers & Advisors; Winnipeg; On-site; CAD 36,000 - 42,000; Full time

Job summary

Accurate Indigenous Managers & Advisors in Winnipeg seeks an administrative assistant to support daily operations. You will coordinate information flow, schedule appointments, greet visitors and provide customer service at our on-site location.

The role requires strong organizational skills, attention to detail, and the ability to handle mail, records, data entry and documentation with professionalism.

Qualifications

• Proven ability to coordinate information flow within a team.
• Experience handling scheduling and correspondence.
• Strong customer service and data entry skills.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Record and prepare minutes of meetings, seminars and conferences.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Provide customer service.

Skills

Coordinate information flow

Scheduling

Customer service

Data entry

Education

Secondary (high) school graduation certificate

or equivalent experience

Job description

Overview

• Secondary (high) school graduation certificate

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Supports newcomers and/or refugees with foreign credential recognition

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth

Support for Indigenous people

• Participates in a government or community program or initiative that supports Indigenous people
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Facilitates access to Elders who can offer support and guidance to Indigenous workers

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)