Office administrator

Superior Beauty Plus Brow Studio; Vernon; On-site; CAD 45,000 - 65,000; Full time

Job summary

Superior Beauty Plus Brow Studio à Vernon recherche une responsable administrative pour assurer le fonctionnement quotidien de l’établissement et coordonner les activités de bureau. Vous mettrez en œuvre des procédures et veillerez au respect des délais et des normes.

Profil recherché: diplôme collégial, 1 à moins de 2 ans d’expérience, et maîtrise des outils MS Office et d’email. Poste à temps plein, cadre privé, 40 heures par semaine.

Qualifications

• Diplôme collégial requis.
• Expérience 1 à moins de 2 ans en gestion administrative.
• Bonnes compétences organisationnelles et maîtrise des outils bureautiques.
• Capacité à travailler sous pression et à respecter les délais.

Responsibilities

• Mettre en œuvre de nouvelles procédures administratives.
• Réviser et évaluer de nouvelles procédures administratives.
• Déléguer le travail au personnel de soutien.
• Établir les priorités de travail et veiller au respect des procédures et des délais.
• Réaliser les activités administratives de l’établissement.
• Coordonner et planifier les services de bureau (logement, équipement, fournitures, sécurité).
• Aider à la préparation du budget opérationnel et maintenir l’inventaire.
• Préparer des rapports, manuels et correspondances.

Skills

Interpersonal skills

Oral communication

Written communication

Organizational skills

Reliability

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

Electronic mail

MS Office

MS Windows

Job description

• Durée de l'emploi: Permanent
• Langue de travail: Anglais
• Heures de travail: 40 hours per week
• Education:
• Expérie:

EDUCATION

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

WORK SETTING

• Private sector

TASKS

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures

SUPERVISION

• 3-4 people

COMPUTER AND TECHNOLOGY KNOWLEDGE

• Electronic mail
• MS Office
• MS Windows

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Fast-paced environment
• Work under pressure
• Attention to detail

PERSONAL SUITABILITY

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability

SCREENING QUESTIONS

• Do you have experience working in this field?

EXPERIENCE

• 1 year to less than 2 years

EMPLOYMENT TERMS OPTIONS

• Day

SUPPORT FOR PERSONS WITH DISABILITIES

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)

SUPPORT FOR NEWCOMERS AND REFUGEES

• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees

SUPPORT FOR YOUTHS

• Offers mentorship, coaching and/or networking opportunities for youth

SUPPORT FOR INDIGENOUS PEOPLE

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers

SUPPORT FOR MATURE WORKERS

• Applies hiring policies that discourage age discrimination
• Offers mentorship, coaching and/or networking opportunities for mature workers

SUPPORTS FOR VISIBLE MINORITIES

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees