Payroll Specialist

Vaco LLC; Toronto; On-site; CAD 55,000 - 62,000; Full time

Job summary

Vaco is seeking an experienced payroll professional to manage monthly payroll processing and year-end tax form coordination using ADP Workforce Now. The role includes maintaining payroll files, assisting with benefits enrollment, and generating payroll reports for Finance and HR.

Candidates should have 5+ years of payroll experience, payroll accounting familiarity, and strong Excel skills (Pivot Tables, VLOOKUP). Ontario-based applicants are preferred.

Qualifications

• 5+ years of payroll experience.
• Payroll accounting experience preferred.
• ADP WFN experience.
• MS Excel skills including Pivot Tables and VLOOKUP.

Responsibilities

• Process complex monthly payrolls using established software (ADP Workforce Now).
• Coordinate, review and distribute year-end tax forms following approval.
• Create and maintain employee payroll files.
• Assist with government grant applications, etc.
• Prepare regular and ad hoc payroll summary reports for Finance and Human Resources.
• Provide coordination and process the employee group insurance and RRSP enrollment.
• Reconcile benefit and pension plan contributions monthly.
• Understand and update taxable benefit schedules.
• Maintain vacation and leave tracking and accruals.
• Respond to payroll inquiries from employees.
• Support HR and Finance with payroll and benefits matters.

Skills

Payroll knowledge

Attention to detail

Tools

ADP WFN

MS Excel (Pivot Tables, VLOOKUP)

Job description

About the Opportunity

• Process complex monthly payrolls using established software (ADP Workforce Now)
• Coordinate, review and distribute year-end tax forms following approval
• Create and maintain employee payroll files.
• Assist with government grant applications, etc.
• Prepare regular and ad hoc payroll summary reports for Finance and Human Resources.
• Provide coordination and process the employee group insurance and RRSP, including ensuring new employees are properly registered in the plans.
• Reconcile benefit and pension plan contributions and charges on a monthly basis.
• Understand and update taxable benefit schedules, etc.
• Maintain vacation and leave tracking and accruals.
• Respond to payroll inquiries from employees regarding payroll, benefit and RRSP related questions.
• Support the Human Resources and Finance functions in payroll and benefits related matters as required;

General Accounting Functions

• Complete monthly bank reconciliations and highlight significant items
• Prepare and post select G/L entries and assist in the monthly reconciliation of all key G/L and bank accounts.
• Assist in the completion of the year-end audit as it relates to payroll.
• Responsible for completion of periodic special projects as assigned.

About You

• 5+ years of Payroll experience, strong payroll knowledge. (Understanding of benefits)
• Payroll accounting experience is preferred (reconciliations)
• ADP WFN experience
• MS Excel (Pivot Tables, Vlookups)

Pay Range

$40 - $45 per hour

This position for employment is for a current vacancy with Vaco/Highspring’s client.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.