Payroll Lead

Winchesters; Toronto; Hybrid; CAD 90,000 - 120,000; Full time

Job summary

Winchesters is seeking a Payroll Lead in Downtown Toronto, Ontario. This hybrid role covers multiple Canadian entities, overseeing the entire payroll cycle and ensuring regulatory compliance.

The ideal candidate has extensive ADP Workforce Now experience and a track record of managing complex payroll processes. You will lead year-end activities, prepare essential filings, and collaborate with HR and Finance to drive process improvements.

Qualifications

• Minimum 5 years of progressive Canadian payroll experience.
• Advanced, hands-on experience with ADP Workforce Now is essential.
• Solid understanding of Canadian payroll regulations, deductions, and remittances.
• Experience managing year-end activities including T4s and reconciliations.
• Familiarity with Ontario EHT, benefits administration, and pension contributions.

Responsibilities

• Oversee the full payroll cycle for multiple Canadian entities.
• Audit and reconcile payroll reports; ensure accuracy and timeliness.
• Process payroll adjustments including salary changes and bonuses.
• Coordinate payroll setups and closures as required.
• Ensure compliance with CRA and provincial regulations.

Skills

Canadian payroll

Multi-entity payroll

Tools

ADP Workforce Now

Job description

Downtown Toronto, ON (Hybrid – 4 Days Onsite)

The Opportunity

We are partnering with a large, established Canadian organization seeking a skilled Payroll Lead to join its HR team. This opportunity is ideal for an experienced payroll professional looking to take the next step in their career, gain greater responsibility, and work toward a potential future leadership position.

The Payroll Lead will be responsible for overseeing the full payroll cycle across multiple Canadian entities, ensuring accurate and timely processing while maintaining compliance with federal and provincial regulations.

The ideal candidate will have a strong background in multi-entity Canadian payroll, extensive experience with ADP Workforce Now, and the ability to independently manage complex payroll processes, reporting, reconciliations, and year-end requirements.

Key Responsibilities

• Manage the complete payroll cycle for multiple Canadian entities, ensuring accurate and timely processing.
• Oversee payroll preparation, processing, auditing, and reconciliation of payroll reports.
• Process payroll adjustments, including salary changes, bonuses, and other employee compensation updates.
• Coordinate new payroll setups and closures as required.
• Ensure compliance with Canadian payroll legislation, including CRA regulations, CPP, EI, income tax, and provincial employment standards.
• Prepare and submit statutory filings and remittances, including ROEs, EHT, and other required documentation.
• Lead quarterly and annual payroll activities, including T4s, T4As, year-end balancing, and reconciliations.
• Prepare payroll journal entries and assist with general ledger reconciliations.
• Generate regular and ad hoc payroll reports for internal stakeholders.
• Support internal and external audits and respond to CRA inquiries.
• Administer payroll-related pension and benefits contributions.
• Address payroll inquiries from employees and internal departments.
• Collaborate with HR and Finance to identify opportunities for process improvements and greater operational efficiency.

Qualifications & Experience

• Minimum 5 years of progressive Canadian payroll experience, ideally within a multi-entity environment.
• Advanced, hands-on experience with ADP Workforce Now is essential.
• Comprehensive understanding of Canadian payroll regulations, statutory deductions, and remittance requirements.
• Demonstrated experience managing year-end payroll activities, including T4s, T4As, and payroll reconciliations.
• Familiarity with Ontario Employer Health Tax (EHT), benefits administration, and pension contributions.
• Experience preparing payroll journal entries and performing general ledger reconciliations.
• Previous involvement in payroll audits and responding to regulatory inquiries.
• Excellent organizational skills, accuracy, and attention to detail.
• Strong interpersonal and communication skills with the ability to work effectively across HR and Finance teams.
• Ability to manage multiple payroll deadlines and maintain confidentiality when handling sensitive employee information.

Why Consider This Opportunity?

• Join a stable, well-established Canadian organization.
• Take ownership of a complex, multi-entity payroll function.
• Work within a collaborative and experienced HR team.
• Opportunity for long-term career development and potential progression into payroll management.Competitive compensation, comprehensive benefits, and a hybrid work arrangement.

We appreciate all applications; however, only candidates selected for further consideration will be contacted.