Payroll Specialist

Vaco; Milton; On-site; CAD 70,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonuses

Job summary

Vaco in Canada is seeking an experienced payroll professional to manage driver and employee payroll processes. This role covers hourly and salaried payroll, deductions, and compliance, with a focus on accuracy and confidentiality.

You will track driver hours, process pay, reconcile deductions, and prepare labour cost reports, working independently in a standalone payroll position within the organization. The successful candidate resides in the Greater Toronto Area and is eligible to work in

Qualifications

• Payroll experience required.
• Experience in transportation/trucking payroll preferred but trainable.
• Experience processing hourly and salaried payroll.
• Strong attention to detail and payroll accuracy.
• Ability to work independently in a standalone payroll role.

Responsibilities

• Driver payroll: track hours, process driver and owner-operator payroll, manage deductions, maintain trip sheets and payroll records, resolve discrepancies, prepare summaries and labour cost reporting, inventory reports, daily EFS reporting and reconciliation.

Skills

Payroll experience

Truck/transport payroll

Hourly & salaried payroll

Attention to detail

Independent work

Job description

About the Opportunity

Driver Payroll Responsibilities

• Track driver work hours using Samsara and related systems
• Process payroll for company drivers and owner operators
• Process driver deductions including fuel, insurance, advances, parking, plates, and equipment damage
• Maintain trip sheets and driver payroll records
• Resolve payroll discrepancies and driver pay inquiries
• Prepare payroll summaries and labour cost reporting
• Prepare inventory reports
• Complete daily EFS reporting and reconciliation activities

Employee Payroll Responsibilities

• Maintain employee payroll records and documentation
• Process bi-weekly payroll for office employees
• Verify timesheets, overtime, vacation, sick time, and statutory holidays
• Calculate wages and payroll deductions
• Process direct deposits and payroll reporting
• Maintain payroll records and supporting documentation

About You

• Payroll experience
• Transportation/trucking industry experience (preferred but trainable)
• Experience processing both hourly and salaried payroll
• Strong attention to detail and payroll accuracy
• Ability to work independently in a standalone payroll role

Pay Range

$70,000 - $75,000 per year

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

Benefits

• The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.