Associate Payroll Specialist

Jobgether; Canada; Hybrid; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Remote work flexibility

Office option available

Collaborative team culture

Job summary

Jobgether is seeking an Associate Payroll Specialist based in Canada to manage payroll for a diverse client portfolio. You will ensure accuracy, timely processing, and compliance with Canadian payroll laws while handling government remittances and year-end reporting.

Remote or in-office flexibility supports a collaborative, client-focused environment. You will work closely with clients and colleagues to resolve inquiries, verify data, and implement improvements that enhance efficiency and

Qualifications

• 1-2 years payroll processing experience across multiple clients.
• Solid knowledge of Canadian payroll practices and remittances.
• Familiarity with payroll legislation, holidays, and entitlements.

Responsibilities

• Process payroll accurately for hourly and salaried staff.
• Prepare and submit government remittances and EHT/WSIB where applicable.
• Prepare ROEs, T4s, and other government filings on time.
• Respond to payroll inquiries with clear guidance to clients.
• Verify data accuracy and reconcile discrepancies.
• Support year-end payroll activities and reporting.
• Collaborate with teammates to maintain service standards.
• Identify process improvements and share best practices.

Skills

Payroll processing

Canadian payroll

Analytical skills

Communication skills

Client service

Problem solving

Team collaboration

Attention to detail

Education

Payroll Compliance Professional (PCP)

National Payroll Institute program enrolment

Tools

QuickBooks Desktop

QuickBooks Online

Wagepoint

Job description

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for an Associate Payroll Specialist based in Canada.

Join a growing professional services team dedicated to helping businesses thrive through reliable financial and operational support. As an Associate Payroll Specialist, you will manage payroll processing for a diverse portfolio of clients, ensuring accuracy, timeliness, and compliance with Canadian payroll legislation. You will play an essential role in maintaining payroll records, preparing government remittances, and supporting year-end reporting requirements. Working closely with clients and colleagues, you will resolve payroll inquiries, identify discrepancies, and deliver dependable solutions tailored to each client's needs. This opportunity is ideal for a detail-oriented professional who enjoys combining analytical work with client relationship management. With a collaborative culture that values accountability, innovation, and continuous improvement, you will have the opportunity to strengthen your expertise and contribute to meaningful business outcomes. The position offers remote or in-office flexibility and a supportive environment where your contributions are valued.

Accountabilities

• Payroll Processing: Process accurate and timely payroll for hourly and salaried employees across a diverse client portfolio, ensuring all calculations and transactions are completed correctly and within established deadlines.
• Government Remittances and Compliance: Prepare and submit payroll-related government remittances, including source deductions, Workplace Safety and Insurance Board (WSIB) payments, and Employer Health Tax (EHT), in accordance with applicable regulations.
• Legislative Administration: Apply relevant employment standards legislation when calculating vacation pay, statutory holiday pay, overtime, termination payments, and other payroll-related entitlements.
• Payroll Reporting and Filings: Prepare and submit Records of Employment (ROEs), T4 slips, and other required government forms, ensuring accuracy and compliance with reporting deadlines.
• Client Support and Communication: Serve as a primary contact for payroll-related questions, provide clear and professional guidance, and resolve client concerns efficiently.
• Data Verification and Reconciliation: Review payroll information for completeness and accuracy, investigate discrepancies, and implement appropriate corrections to maintain reliable records.
• Recordkeeping and Year-End Support: Maintain organized payroll documentation and assist with year-end payroll activities, reconciliations, and reporting requirements.
• Team Collaboration and Continuous Improvement: Work closely with colleagues to meet client needs, maintain consistent service standards, meet payroll deadlines, and identify opportunities to improve processes and efficiency.

Requirements

• Relevant Experience: One to two years of hands-on payroll processing experience, preferably supporting multiple clients or payroll accounts.
• Payroll Knowledge: Understanding of Canadian payroll practices, including source deductions, statutory entitlements, government remittances, payroll reporting, and applicable employment standards.
• Payroll Software: Experience working with multiple payroll systems is desirable. Familiarity with QuickBooks Desktop, QuickBooks Online, and/or Wagepoint is considered an asset.
• Education and Professional Development: A Payroll Compliance Professional (PCP) designation or current enrolment in a National Payroll Institute program is an advantage.
• Analytical and Organizational Skills: Strong attention to detail, numerical accuracy, and the ability to review payroll data, identify inconsistencies, and resolve issues effectively.
• Communication Skills: Excellent written and verbal communication skills, with the ability to explain payroll matters clearly and professionally to clients and colleagues.
• Client Service Orientation: A demonstrated commitment to responsive, reliable, and professional service, with the ability to build positive relationships and manage inquiries constructively.
• Problem-Solving and Initiative: A proactive, solutions-oriented mindset, sound judgment, and the ability to take ownership of tasks and resolve challenges efficiently.
• Independent and Collaborative Working Style: Ability to manage competing priorities independently while contributing positively to a team-oriented environment.
• Values and Professionalism: A commitment to excellence, accountability, innovation, teamwork, and continuous improvement, with a focus on delivering high-quality work and exceeding expectations.

Benefits

• Competitive Compensation: Starting annual salary ranging from CAD $55,000 to $65,000, depending on education, relevant experience, and skills.
• Remote Work Flexibility: Opportunity to work remotely or from the office, providing flexibility to suit different working preferences.
• Professional Growth: Opportunities to develop payroll expertise, expand knowledge of Canadian payroll legislation, and strengthen client service capabilities.
• Collaborative Work Environment: Join a team that values accountability, shared success, open communication, and continuous learning.
• Meaningful Client Impact: Support entrepreneurs and businesses by delivering accurate, dependable payroll services that contribute to their operational success.
• Innovation and Process Improvement: Work in an environment that encourages new ideas, proactive problem-solving, and improvements to established workflows.
• Career Development: Opportunities to build on your payroll experience and grow professionally within a multidisciplinary services environment.