Payroll Specialist

Vaco by Highspring; Vaughan; Presencial; CAD 60.000 - 85.000; Jornada completa

Descripción de la vacante

Vaco by Highspring is seeking a Payroll Administrator to accurately coordinate and administer semi-monthly payroll for Canada and the USA. You’ll collaborate with HR to verify records, process deductions, and ensure data integrity in Dynamics 365 and Avanti.

The role involves handling expatriate payroll activities when required, processing ROEs and year-end reports, answering employee inquiries, and ensuring compliance with federal and provincial laws across regions.

Formación

• Experience with payroll processing for Canada/USA.
• Knowledge of statutory deductions, garnishments, and benefits.
• Ability to respond to payroll inquiries and resolve discrepancies.

Responsabilidades

• Coordinate and administer semi-monthly payroll for Canada and USA.
• Verify and update payroll data in HRIS and ERP systems.
• Process ROEs, year-end forms (T4/T4A/T2200) and year-end adjustments.
• Assist expatriate payroll activities as needed.
• Prepare payroll-related remittances and benefits billings.

Conocimientos

Payroll processing

Benefits administration

Compliance and tax knowledge

Herramientas

Dynamics 365 ERP

Avanti payroll system

Descripción del empleo

• Accurately coordinate and administer payroll functions for hourly and salary employees across Canada and USA on a semi-monthly basis including the preparation, calculation and disbursement of wages, deductions, overtime payments, incentive earnings and garnishments.
• Collaborate with Human Resources to ensure the integrity of employee records by collecting and verifying payroll-related information, including employee information, taxable benefits, sick leave and vacation entitlement, and processing information changes from Dynamics 365 ERP system to the Avanti payroll system.
• Collaborate with Site Operations to ensure integrity of employee timesheet hours are collected from the Dynamics 365 ERP system and uploaded to the Avanti payroll system.
• Assist with expatriate payroll activities where required.
• Process and administer benefits and RRSP and prepare related billings to Manulife.
• Calculate, reconcile, and process related payroll remittances (including WSIB) in a timely manner.
• Ensure the accurate creation and timely submission of ROEs as required.
• Prepare standardized Year End/New Year reports (T4, T4A, and T2200), ad-hoc reports, journal entries and accruals, and assist in annual audits as required.
• Resolve payroll discrepancies and answer inquiries from employees and government agencies regarding payroll and related policies and procedures across Canada and USA.
• Complying with federal and provincial legal requirements by remaining updated on legislation, applying necessary changes to processes to ensure adherence to requirements, and advising management on required actions.
• Perform other duties as may be assigned.

This position for employment is for a current vacancy with Highspring’s client.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process.

Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).