Payroll Specialist

Farm Boy Inc.; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A fresh food retailer in Ontario is seeking a Payroll Specialist for an 18-month contract. The role involves processing payroll for over 5,000 employees, ensuring accuracy, and providing training. Candidates must have a Payroll Compliance Practitioner Certification and 3 to 5 years of payroll experience. Familiarity with ADP – WFN and excellent communication skills are essential. This position requires meticulous attention to detail and the ability to work under pressure.

Benefits

Accommodation available for applicants with disabilities

Qualifications

• 3 to 5 years of payroll processing experience for 5,000+ employees.
• Working knowledge of payroll legislation.
• Ability to maintain confidentiality.

Responsibilities

• Process payroll for all employees accurately.
• Verify information for payroll entries.
• Prepare payroll reports as needed.
• Assist with audits and year-end processing.

Skills

Payroll processing

Microsoft Excel

Communication skills

Organizational skills

Customer service

Education

Payroll Compliance Practitioner (PCP) Certification

Tools

ADP – WFN

Microsoft Word

Job description

Company Description

At Farm Boy, it is our mission to create a fun, fresh experience for all Whether you are a team member or a customer, Farm Boy is passionate about creating a unique fresh food shopping experience and ensuring that we deliver on our commitments.

As we continue to grow within Ontario, Farm Boy is excited to welcome new team members that share our passion for providing the best fresh shopping experience

Job Description

This 18 month contract position is responsible for the timely and accurate processing of payroll for all Farm Boy employees. Providing continuous training and support to Home Office, Stores and the Central Operations in order to increase payroll awareness and constantly monitor processes for better efficiency. The performance of the duties must ensure a quality service approach to all employees, customers and suppliers. All responsibilities must be performed in a manner consistent with the Farm Boy Way.

Major Responsibilities

• Verify information received on various forms for accuracy.
• Verify information entered by retail in WFN for accuracy and completeness.
• Process all new hires, terminations, time off requests, pay changes, status changes, transfers and any other employee changes into payroll system.
• Assist with the processing of the bi-weekly payroll, including review of data input and output.
• Assist with various biweekly payroll audits.
• Prepare ad hoc payroll reports as required.
• Verify weekly payroll estimates received and assist with balancing and discrepancies.
• Assist with Year-end processing including reconciliations and T4 balancing.
• Provide backup for the Payroll Specialist II during vacation and other leaves.
• Maintain all related payroll files, spreadsheets and records.
• Respond promptly and courteously to internal and external inquiries.
• Maintain payroll training documentation and provide training to payroll team as required.
• May be requested to undertake other related duties on a periodic basis.

Qualifications

Typically requires completion of Payroll Compliance Practitioner (PCP) Certification, plus 3 to 5 years of experience in payroll processing for 5,000+ hourly and salary employees, or an equivalent combination of education and experience. Working knowledge of payroll using ADP – WFN will be considered an asset. Experienced in Microsoft Word and Excel. Knowledge of Payroll Legislation and Accounting experience will be considered an asset. Excellent team work orientation with the ability to work independently. Effective communication skills, both written and oral. Superior customer service and communication skills, both written and oral. Proven interpersonal, organizational, mathematical and analytical skills. Ability to handle strict deadlines and work under pressure with superior attention to detail. High respect for confidentiality.

Work & Sensory Environment

Providing service to several people or departments, working under many simultaneous deadlines. Performing extensive and repetitive data entry. Sitting for long periods of time at workstation. Possible exposure to eye strain from computer terminals.

Additional Information

Accommodation is available upon request for applicants and employees with disabilities.