Payroll Data Clerk

Vancouver Island Health Authority; Victoria; On-site; CAD 26,000 - 43,000; Part time

Job summary

Vancouver Island Health Authority (Island Health) seeks a Casual Timekeeping Clerk at Gorge Road Hospital in Victoria, BC. The position focuses on converting hours to pay codes and ensuring accurate payroll reporting in line with collective agreement language.

Key duties include determining pay rates, premiums, allowances, and leave entitlements, with authority to approve hours as per policy. Requires Grade 12 and related experience.

Qualifications

• Grade 12 education and three years of related experience or an equivalent combination.
• Ability to keyboard at 45 wpm.
• Effective written and verbal communication skills.
• Ability to work with others and maintain physical endurance.

Responsibilities

• Convert hours worked to pay codes to ensure accurate payment and reporting.
• Apply collective agreement language to determine pay rates, premiums, and leave entitlements.
• Ensure proper authorization of hours as per spending authority policy.

Skills

Typing 45 wpm

Verbal & written communication

Interpersonal skills

Physical stamina

Education

Grade 12

Job description

Gorge Road Hospital (GRH) - Victoria, BC V9A 1L2 CA (Primary)

Work Area (FBA Only)

Gorge Road Hospital

Multi-Site

No

Travel Requirement

Travel between multiple sites may be required

Shift Start Time/End Time

As required

Days Off

As required

Vacancy Type

Casual

Salary Range (Hourly Rate)

$31.19 - $31.19

Paid FTE

N/A

Worked BI-WEEKLY HOURS

N/A

Planned Start Date

Oct. 9 2026

Approximate End Date (For Temporary Assignments ONLY)

Pending Return of Incumbent

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

No

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

This position reports to the Coordinator, Timekeeping/Pay Queries, and is responsible for converting hours worked, as per departmental time recording documents, to pay codes to ensure accurate payment and reporting of employee time. Applies collective agreement language to determine appropriate pay rates (for overtime & call back), premiums, allowances, and leave entitlements. Ensures appropriate authorization of hours worked as per the VIHA s spending authority policy.

QUALIFICATIONS:

Education, Training And Experience

Grade 12, and three years' recent related experience or an equivalent combination of education, training and experience.

Skills And Abilities

• Ability to keyboard at 45 wpm
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.