Health Records Clerk

Vancouver Island Health Authority; Nanaimo; On-site; CAD 35,817 - 37,195; Part time

Job summary

Vancouver Island Health Authority in Nanaimo is seeking a Health Records Clerk to support patient records workflows in a multi-site setting.

You will assemble and process health records, verify completeness, and use computerized systems to maintain accurate files. This casual, on-site role offers daytime hours (08:00–16:00) starting Aug 6, 2026, with pay around CAD 26 per hour. A Grade 12 education and 1 year related experience are required, with strong communication and organizational skills.

Qualifications

• Grade 12 and one year's recent related experience or an equivalent combination of education, training and experience.
• Ability to operate related equipment.
• Ability to organize work.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.

Responsibilities

• As Health Records Clerk, assemble health records and process discharged records.
• Check patient records for completeness using computerized systems.

Skills

Ability to operate related equipment

Ability to organize work

Ability to communicate effectively

Ability to deal with others

Physical ability to perform duties

Education

Grade 12 and one year's related experience or equivalent

Job description

Work Area (FBA Only)

Health Records Department

Multi-Site

No

Travel Requirement

Shift Start Time/End Time

08:00-16:00

Days Off

As required

Vacancy Type

Casual

Salary Range (Hourly Rate)

$26.31 - $26.31

Paid FTE

n/a

Worked BI-WEEKLY HOURS

n/a

Planned Start Date

Aug. 6 2026

Approximate End Date (For Temporary Assignments ONLY)

Pending Return of Incumbent

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

No

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Coordinator or designate, and under the supervision of the Supervisor Records Processing, the Health Records Clerk performs a variety of record processing and analysis duties such as assembling health records, processing discharged records and checking patient records to ensure completion, utilizing a variety of computerized systems and applications.

QUALIFICATIONS:

Education, Training And Experience

Grade 12 and one (1) year's recent related experience or an equivalent combination of education, training and experience.

Skills And Abilities

• Ability to operate related equipment
• Ability to organize work
• Ability to communicate effectively both verbally and in writing
• Ability to deal with others effectively
• Physical ability to carry out the duties of the position