Payroll Coordinator

TDS Personnel; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading recruitment agency in Toronto is seeking a Payroll Coordinator for a four-month contract. The coordinator will manage high volume bi-weekly payroll, work closely with HR on employee matters, and ensure adherence to payroll law. Applicants should have a minimum of four years of payroll experience, proficiency in ADP Workforce Now, and excellent organizational and interpersonal skills. The role demands attention to detail and the ability to handle sensitive information. Join a supportive work environment that values inclusivity and teamwork.

Qualifications

• Minimum 4 years full cycle payroll experience with salaried and hourly and unionized payrolls.
• Experience with multi-provincial payroll processes.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Process and input high volume bi-weekly payroll.
• Collect, analyze, enter, calculate, and verify payroll information.
• Assist with internal and external audits by providing payroll information.

Skills

Strong computer skills

Customer service skills

Organizational skills

Ability to multitask

Interpersonal skills

Education

Minimum of a college diploma in business or related studies

Canadian Payroll Association (PCP) certification

Tools

ADP Workforce Now

Microsoft Excel

Microsoft Word

Job description

Our client within funeral services is seeking a Payroll Coordinator to join their team on a four-month contract basis. Under the supervision of the Director, Payroll and Compensation, the Payroll Coordinator processes payroll and performs other payroll related administrative duties as required and ensures that employees are paid accurately and on time. They will also assist the Human Resource Department in various processes related to employee compensation.

RESPONSIBILITIES:

• Process and input high volume bi-weekly payroll for salaried, hourly and union payrolls in accordance with established company practices and procedures.
• Collect, analyze, enter, calculate and verify payroll information, including hours and statutory deductions.
• Review time records for accuracy, completeness and authorization in accordance with company procedures.
• Maintain and adjust employee information in the HRIS system, including new hires, terminations, promotions, and changes to compensation., ADP Workforce Now (WFN).
• Perform off-schedule payments, such as replacement cheques, termination pays, lump sum payments.
• Responds and assists employees and managers with payroll-related questions in a timely manner.
• Partners with the HR team on employee related matters including terminations, leaves of absences etc.
• Trains managers on company’s time and attendance programs as required.
• Investigate and resolve payroll issues in partnership with the Director, Payroll and Compensation.
• Verify journal entries produced by ADP and occasionally prepare manual journal entries.
• Ensure payment of various deductions such as garnishments and union dues are sent to the appropriate authorities accurately and on time.
• Maintain employee records and file various documents.
• Ensure adherence to all federal, provincial, and local payroll laws and regulations.
• Assist with internal and external audits by providing payroll information as requested.
• Collaborate with the HR and accounting departments to ensure accurate employee management and seamless operations.
• Process and verify Records of Employment for terminated employees.
• Respond and verify requests for information from various agencies including the Canada Custom and Revenue Agency (CCRA) and Service Canada.
• Prepare and reconcile monthly payroll statements, WCB, EHT, Union Dues and general ledger accounts.
• Prepare and process payroll-related filings and supporting documentation, including year-end tax statements (T4/R1 and T4A).
• Act as a back up for the other Payroll Coordinators and performs other duties as required.

ROLE REQUIREMENTS:

• Minimum of a college diploma in business or other related studies.
• Minimum 4 years previous full cycle payroll experience with both salary and hourly and unionized payrolls.
• Successful completion of the Canadian Payroll Association (PCP) certification is preferred.
• Experience with ADP WFN is required.
• Multi-provincial (including Quebec) and/or multi-location experience is an asset.
• Union payrolls experience an asset.
• Demonstrated strong computer skills particularly with Microsoft Excel and Word.
• Ability to work under pressure and with tight deadlines.
• Ability to exercise tact and discretion in dealing with sensitive and confidential information.
• Excellent organizational skills and the ability to multitask.
• Self-motivated with the ability to work independently or as part of a team.
• Excellent attention to detail and consistently high level of accuracy.
• Exceptional interpersonal and communication skills; verbal, written and presentation.
• Demonstrates strong customer service skills with the ability partner will all levels of the organization.
• Exemplifies company values of compassion, integrity, trust, belonging, teamwork and excellence.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.