Payroll Specialist

Professional Staffing; Cambridge; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

RRSP matching

Health, dental, and vision benefits

Tuition and professional dues reimburs

3 weeks of vacation to start

3 paid personal days

Job summary

Professional Staffing is seeking an experienced Payroll Specialist to manage the full biweekly payroll for approximately 600 employees across Canada and the United States. The role requires meticulous attention to detail, expertise in Ceridian Dayforce, and the ability to improve payroll processes.

Growth opportunity to become Payroll Manager is offered. You will reconcile inputs, handle ROEs, year-end forms such as T4s and T2200s, and collaborate with Finance and HR to ensure compliance and

Qualifications

• Diploma or post-secondary education in Business Administration, Accounting, Bookkeeping, or related discipline.
• 5+ years of progressive payroll experience.
• Hands-on experience with Ceridian Dayforce is required.
• Experience with Sage 50 Accounting Software.
• Strong Microsoft Excel skills, including VLOOKUPs and SUMIFS.

Responsibilities

• Process biweekly Canadian and U.S. payroll for ~600 employees using Ceridian Dayforce.
• Review timesheets for accuracy and resolve discrepancies with staff and managers.
• Prepare payroll journal entries and post to Sage 50.
• Calculate and remit deductions and taxable benefits.
• Prepare ROEs and year-end forms (T4s, T2200s).
• Identify payroll process improvements and ensure compliance.

Skills

5+ years payroll experience

Ceridian Dayforce

Excel

Payroll compliance

Attention to detail

Education

Diploma or post-secondary in Business Administration/Accounting/Bookkeeping

Tools

Ceridian Dayforce

Sage 50 Accounting

MS Excel

Job description

We are seeking an experienced Payroll Specialist to manage accurate and timely biweekly payroll for approximately 600 employees across Canada and the United States.

Growth opportunity to become the Payroll Manager

The successful candidate will be responsible for the full payroll cycle, ensuring compliance with applicable legislation and company policies while maintaining accurate payroll records and reporting.

This role is ideal for a payroll professional who is highly detail-oriented, comfortable working with Ceridian Dayforce, and enjoys identifying opportunities to improve payroll processes and efficiency.

Key Responsibilities

Payroll Processing

• Process biweekly Canadian and U.S. payroll for approximately 600 employees using Ceridian Dayforce.
• Review timesheets for accuracy and completeness and follow up with employees and managers regarding discrepancies or missing information.
• Calculate and verify irregular earnings, deductions, and other payroll adjustments.
• Reconcile payroll inputs against appropriate source documentation.
• Review payroll outputs for accuracy and investigate and correct discrepancies.
• Process employee garnishments and other statutory deductions.
• Calculate and process taxable benefits, statutory holiday pay, shift premiums, on-call pay, employee tool loans, and other payroll-related items.
• Process Records of Employment (ROEs).
• Prepare payroll journal entries and record them in Sage 50.
• Calculate and remit WSIB premiums.
• Identify and implement payroll process improvements.

Month-End & Year-End Responsibilities

• Calculate and remit monthly WSIB premiums.
• Process benefit invoices and reconcile employee benefit premiums against payroll deductions.
• Review pension adjustment calculations and verify accuracy on T4s.
• Prepare and administer year-end payroll forms, including T4s and T2200s.
• Complete annual EHT and WSIB reconciliations.
• Review PIER reports and process corrections as required.
• Review and maintain Dayforce configuration, including pay calendars, statutory holidays, earnings, and deductions.
• Update benefit plan costs within Dayforce.
• Review vacation entitlement rollovers and process annual vacation payouts.
• Participate in year-end payroll training and seminars.
• Monitor changes to payroll legislation and communicate relevant updates to the Director of Finance.

Qualifications & Experience

• Diploma or post-secondary education in Business Administration, Accounting, Bookkeeping, or a related discipline.
• 5+ years of progressive payroll experience.
• Hands‑on experience with Ceridian Dayforce is required.
• Experience with Sage 50 Accounting Software.
• Strong Microsoft Excel skills, including VLOOKUPs, SUMIFS, and other formulas - required.
• Payroll Compliance Practitioner (PCP) certification is an asset.
• Strong understanding of Canadian payroll legislation and compliance requirements.
• Experience with both Canadian and U.S. payroll is an asset.
• Strong reconciliation and analytical skills.
• Excellent attention to detail and accuracy.
• Strong organizational skills with the ability to manage deadlines in a high-volume payroll environment.
• A process‑improvement mindset with the ability to identify opportunities to improve payroll efficiency and accuracy.
• Strong communication skills and the ability to work effectively with employees, managers, Finance, and external providers.

What We Offer

We offer a competitive compensation package and a supportive environment where payroll professionals can make a meaningful impact.

You’ll receive:

• RRSP matching
• Health, dental, and vision benefits
• Tuition and professional dues reimbursement
• 3 weeks of vacation to start
• 3 paid personal days

Candidates must be eligible to work in Canada

I would like to thank all the candidates in advance. Please do stay connected on LinkedIn for future opportunities. Shortlisted candidates will be contacted .