Payroll Coordinator

INDOCHINO; Vancouver; On-site; CAD 63,000 - 65,000; Full time

Job summary

An established industry player is seeking a detail-oriented Payroll Coordinator to join their dynamic team. In this role, you'll ensure the accurate processing of payroll, maintain employee records, and collaborate with various departments to uphold compliance with payroll laws. The company offers a flexible hybrid working environment, excellent benefits, and opportunities for personal growth and development. If you have a passion for numbers and a proactive attitude, this is the perfect opportunity to contribute to a thriving fashion brand while advancing your career in payroll management.

Benefits

3 weeks' vacation

Excellent benefits package

Paid Birthday Time Off

Discounted Employee pricing

Free Suit Every Year

Qualifications

• Proven experience as a Payroll Coordinator or in a similar role.
• Ability to handle sensitive information with integrity.

Responsibilities

• Process employee biweekly payroll accurately and timely.
• Maintain employee records and ensure data accuracy.
• Support Payroll and Benefits Manager as required.

Skills

Payroll Management

Attention to Detail

Numerical Skills

Analytical Skills

Communication Skills

Organizational Skills

Problem-Solving Skills

Education

High School Diploma

PCP Certification

Tools

ADP Workforce Now

Microsoft Office Suite

HRIS

Job description

We're hiring!

INDOCHINO is looking to hire a Payroll Coordinator with an ambition to learn, grow and evolve with the business. Do you have what it takes to work for an ever-growing, high-pace fashion brand?

The Payroll Coordinator will report directly to the Payroll and Benefits Manager. They will be responsible for supporting all payroll functions while also performing various administrative duties related to employment. We are looking for an individual who is enthusiastic about helping their team be successful and motivated by numbers and accuracy.

What you'll be doing:

• Ensure the accurate and timely processing of employee biweekly payroll, including calculating salaries, deductions, bonuses, and overtime.
• Maintain accurate employee records and ensure that changes to employee information, including new hires, terminations, promotions, and salary adjustments, are correctly and promptly reflected in ADP Workforce Now HRIS.
• Review and confirm timesheets to ensure accuracy and adherence to company policies and legal obligations.
• Provide weekly reports to the Finance team for various reports.
• Work closely with the Benefits Coordinator.
• Liaise with other departments or functions (People & Culture, Retail, etc.).
• Stay updated on payroll laws in Canada and US for compliance.
• Support Payroll and Benefits Manager as required.
• Assist managers and employees with any inquiries and promptly resolve any issues related to payroll in a professional manner.
• Provide support in the completion of payroll-related audits.
• Maintain confidentiality of employee information and payroll records at all times.
• Assist in ad-hoc projects and support other functions as assigned.

What we need from you:

• High school diploma or equivalent; PCP certification or currently seeking certification is an asset.
• Proven experience as a Payroll Coordinator or in a similar role.
• Proficient in using payroll management software and Microsoft Office Suite (especially Excel). Knowledge of ADP Workforce Now and US Payroll is an asset.
• Familiarity with HRIS and timekeeping systems. Excellent attention to detail and ability to maintain high accuracy in data entry.
• Numerical and analytical skills to identify and resolve payroll discrepancies and problems.
• Ability to handle sensitive and confidential information with integrity and professionalism.
• Strong organizational and time management skills. Ability to manage multiple tasks and deadlines.
• Strong problem-solving skills and ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Good attitude, willing to learn with a helpful mindset.

Why we think you’ll like working here:

• Salary range: $63,000 - $65,000
• 3 weeks' vacation and excellent benefits package
• Flexible and Hybrid Working Environment (2 days in the office/3 days from home)
• Paid Birthday Time Off
• Discounted Employee pricing
• Free Suit Every Year
• Working closely with cross-channel teams to give a full business view.

As a people-driven organization, we set our team members up for success—you get to own your work, your projects, and your areas of focus. Our environment is creative yet structured. Our decisions are data-driven and agile. You can sit down with our leadership team to pitch an idea and by the end of the week, it will be executed on. We encourage our future leaders to continuously learn and help others learn; be curious and courageous; and be inspired and inspire others daily. These attributes help us cultivate a world-class team and a groundbreaking, high-growth business.