Coordinator, Accounting & Payroll

Canadian Cancer Society; White Rock; On-site; CAD 50,000 - 68,000; Full time

Job summary

The Canadian Cancer Society is seeking a Payroll and Accounting Coordinator based in Vancouver, BC. This role involves supporting payroll processes, managing banking requests, and ensuring accurate financial data. Candidates should have relevant experience, strong organizational skills, and a commitment to supporting those affected by cancer.

Benefits

Paid parental leave

Health insurance

Family sick time

Qualifications

• More than 1 year of Job related experience in similar field required.
• Proficiency in Microsoft Excel.
• Experience using accounting and payroll systems.

Responsibilities

• Support bi-weekly payroll processing for salaried and hourly employees.
• Coordinate and resolve timecard discrepancies.
• Manage banking needs of fundraisers.

Skills

Customer service

Attention to detail

Data entry

Time management

Tools

Microsoft Excel

ADP Workforce Now

Oracle NetSuite

Job description

Job Title : Payroll and Accounting Coordinator

Location : Vancouver, BC(Detailed office location information can be found by visiting this link : https : / / cancer.ca / en / contact-us)

Salary Band : 3 ($50,000 - $68,000 CAD)

HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA

The Canadian Cancer Society works tirelessly to save and improve lives. We raise funds to fuel the brightest minds in cancer research. We provide a compassionate support system for all those affected by all type of cancer, across Canada. Together with patients, supporters, donors and volunteers, we work to create a healthier future for everyone. Because to take on cancer, it takes all of us. It takes a society.

MAKING AN IMPACT

Reporting to the Senior Manager, Finance, the Payroll and Accounting Coordinator will work as part of both the payroll team and banking team. This role will be based out of our Vancouver office.

Responsibilities in payroll include supporting the processing of bi-weekly payroll for both salaried and hourly employees with a focus on timecards and supporting employees in Western Canada.

Responsibilities in banking and Accounts receivable include supporting banking needs of fundraisers in Western Canada.

WHAT YOU’LL BE DOING :

• Collaborate with the Senior Coordinator, Payroll & Finance on bi-weekly payroll processing including :
• Ensuring proper setup of the Time & Attendance (T&A) module in ADP Workforce Now (WFN) for new hires (i.e. work schedules) and provide training and support to employees, particularly hourly staff.
• Coordinate with employees and people leaders in correct timecards and resolve exceptions to ensure accurate bi-weekly payroll processing
• Verifying banking changes with employees and updating employee banking information in accounting ERP (Oracle NetSuite)
• Setup of new hires (salaried and hourly paid) for payroll processing, including the setup of tax accounts, provincial worker’s compensation accounts, employer health and other payroll deductions in WFN.
• Maintain and update employee data in WFN that impacts finance or payroll, such as home cost number changes.
• Calculate any payroll adjustments as required to complete the bi-weekly payroll cycle.
• Act as the primary contact for timecard and payroll inquiries, with a focus on supporting Western Canada Lodge employees.
• Monitor payroll email inbox and respond in a timely manner to all employee questions involving T&A and payroll across all provinces.
• Bi-weekly posting of payroll journal entry into NetSuite
• Preparing remittances for payroll-related payables and billings for approval and payments.
• Assist the Senior Coordinator to complete the payroll year-end tasks on a timely basis.
• Perform additional duties as assigned.

2. Banking and Accounts Receivable

• Handle day-to-day routine requests including changes to bank account, monitoring bank balance / transfer and processing Letters of Direction.
• Support fundraising requests in Western Canada, including credit card processing and point of sales devices (initiate request, testing flow of funds, ensure devices are received, tested, ready for use, and returned).
• Assist with fundraiser-related requests such as night deposit, resolving missing receipts, etc.
• Monitor credit card agents email inbox.
• Support in-person Vancouver fundraising events such as Vancouver Daffodil Ball as the Finance representative.
• Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.
• Support other tasks as assigned

QUALIFICATIONS :

• Payroll, payment processing, cash handling, data entry and accounting experience is required
• More than 1 year of Job related experience in similar field is required
• Proficiency in Microsoft Excel
• Experience using accounting and payroll systems (complex systems e.g. NetSuite and / or ADP)
• General accounting and business experience is an asset
• Excellent customer service and communication skills (verbal and written) required
• Enthusiastic, positive, solutions-focused with a ‘can do’ attitude, and ability to work both independently and as part of a collaborative team
• Exceptional attention to detail and strong organizational, analytical and problem-solving skills, with an ability to prioritize and multitask to meet time sensitive deadlines
• Comfortable working in both an office and remote environments
• English is required, French / Bilingualism (French / English) is an asset due to the organization’s nationwide operations
• Others may apply

WHAT YOU CAN EXPECT FROM US :

CCS provides impactful opportunities to transform the lives of Canadians affected by cancer. We are devoted to creating an inclusive workplace that celebrates diverse experiences and skills, encouraging all qualified candidates to join us. Our inspiring culture is rooted in our core values and commitment to meaningful change :

COURAGEOUS UNITED CARING RIGOROUS

We offer a competitive salary, excellent benefits, including paid parental leave, family sick time, and health insurance—and a fulfilling work environment where your efforts make a meaningful impact daily.

COME AS YOU ARE

At CCS, we celebrate individuality and the strength of diversity. We are committed to fostering an inclusive and equitable workplace that empowers everyone. We encourage applications from all qualified candidates, including those from equity-deserving groups such as BIPOC, 2SLGBTQI+ communities, individuals with disabilities, veterans, and others who contribute to the richness of our organization. Together, we unite Canadians to shape the future of cancer care.

HOW TO APPLY :

Qualified candidates are invited to submit their resume, cover letter and salary expectations by July 09th, 2025 .

We thank all candidates for their interest and advise that only those selected for an interview will be contacted.

OTHER INFORMATION :

CCS is dedicated to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act , accommodation will be provided as requested throughout the recruitment process.We want to make the interview process a great experience for you!

Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles , employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.

Privacy Disclosure

We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law.We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting[emailprotected] . For more information about our privacy practices , visit cancer.ca / privacy.

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