HR & Payroll Administrator

DriverCheck; Ayr; Remote; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the human resources sector is seeking an HR & Payroll Administrator for a remote position with occasional travel to the Head Office in Ayr, Ontario. This role involves supporting both HR and Payroll functions, ensuring efficient processing and compliance while promoting a high-quality service culture. Candidates should have a strong background in HR, exceptional communication skills, and proficiency in payroll software, with a focus on detail and team collaboration.

Qualifications

• 2+ years of experience working in a payroll role, with multi-provincial experience preferred.
• Experience in HR Administration is considered an asset.
• Strong ability to multitask and work under pressure.

Responsibilities

• Responsible for accurate processing of biweekly payroll across multiple provinces.
• Assist with recruitment and develop HR policies.
• Ensure high levels of customer service and maintain health and safety standards.

Skills

Microsoft Office

Excel

Customer Service

Attention to detail

Communication

Numerical aptitude

Education

Post-secondary education in human resources, business administration, payroll, or accounting

CHRP or PLP designation or working towards

Tools

ADP Workforce Now

Job description

Contract : 12 Month (1 Year), Fixed-Term with the possibility of extension

Location : Remote, with occasional trips to Head Office in Ayr, Ontario as needed

JOB DESCRIPTION

HR & Payroll Administrator

The HR & Payroll Administratorwill be responsible for providing support for Human Resources and Payroll functions. The positionplays a supporting role for the People and Culture department and overall HR and Payroll services for the company. Working in a fast-paced environment, the HR & Payroll Administrator will provide support for the day-to-day functions of the department to ensure smooth and efficient operation.

HR Specific Functions

• Triage general inquiries from employees and the leadership group, and distributes these among the HR team members, and responds to routine questions
• Participate in recruitment process (managing external / internal job postings, screening resumes, phone screens, setting up & participating in interviews)
• Assist with developing, updating and implementing efficient Human Resources policies, procedures and processes.
• Participate in regular research and compliance initiatives.
• Support employee engagement initiatives.
• Prepare confirmation of employment letters, employment agreements and offer letters
• Assist with companywide training (development, delivery and feedback).
• Ensure accurate and timely reports for other departments as needed
• Assist with job description development.
• Assist with monitoring legislation and facilitate the transfer of best practices.

Payroll Specific Functions

• Responsible for the accurate and timely processing of biweekly payroll for multiple provinces, both hourly and salaried, mainly located in ON and AB.
• Ensure accurate and timely processing of each pay cycle, including any applicable calculations, setting up new hires, completing terminations, managing timecards, and processing bonuses and other special payments.
• Ensure the verification and input of taxable benefits, setting up garnishments, other deductions and preparing ROEs as required.
• Provide accurate and timely reports for accounting, senior management and the department
• Responsible for maintaining accurate records and filing documentation.
• Maintain procedures to ensure accurate processing.
• Assist with Year-end processing of T4 and government remittances.
• Maintain employee accruals (ensure correct and adjust if required).
• Maintain payroll software programs (E.g. ADP Workforce Now).
• Ensure proper authorization is received for payments.
• Assist in the administration of the benefit program, including enrollments, changes and terminations.
• Provide information and answer employee questions about payroll-related matters.

Customer Service

• Ensure high levels of quality and professional customer service.
• Work to create a service-driven process.
• Service excellence is a core expectation.

Health and Safety

• Demonstrate commitment to health and safety.
• Set a standard of performance and behavior (lead by example).
• Communicate expectations for health and safety to co-workers.
• Promote health and safety awareness.
• Other Duties as assigned

Qualifications

• Excellent computer skills, in Microsoft Office, specifically Excel (intermediate to advanced user) is required
• Experience working with ADP, specifically Workforce Now, would be considered a strong asset
• Experience with HR Administration would be an asset
• Post-secondary education in human resources, business administration, payroll, or accounting preferred
• CHRP or PLP designation or working towards is required
• 2+ years of experience working in a payroll role, multi-provincial experience is an asset
• Strong numerical aptitude and attention to detail
• Ability to work with diplomacy and professionalism
• Strong ability to work independently and in a team environment
• Excellent communication skills, including writing and speaking, as well as attention to detail, are required
• Self-starter, and will take initiative to investigate efficient and effective processes
• Excellent ability to multitask and work under pressure, including work with a strong sense of urgency