Payroll & Benefits Administrator

Vaco by Highspring; Toronto; On-site; CAD 52,000 - 76,000; Full time

Job summary

Vaco by Highspring is seeking a capable payroll and benefits administrator to join our Toronto-area operations. The role involves processing bi-weekly payroll, managing new hires and terminations, handling payroll filings such as T4s, and administering health, dental, life, disability, pension, and RRSP programs.

You will reconcile benefits invoices, support renewals, and ensure confidentiality of payroll data.

Responsibilities

• Prepare bi-weekly payroll with accuracy and timeliness.
• Process new hires, terminations, leaves of absence, promotions, and salary adjustments.
• Prepare and submit all payroll filings, including annual T4s and T4 Summary, Relevé 1 and all relevant statutory remittance filings.
• Administer employee benefit programs, including health, dental, life insurance, disability, pension, and RRSP.
• Reconcile monthly benefit invoices and ensure accurate billing.
• Assist employees with benefit inquiries and claims-related issues.
• Maintain records related to employee payroll, benefits, and pension plans.
• Support annual benefits renewals and communication of plan changes.
• Coordinate and submit pension annual reporting with FSRA.
• Prepare and review T4A receipting for taxable athlete payments.
• Propose and implement process improvements to streamline the flow of information regarding employee changes impacting payroll.
• Maintain knowledge of changes to relevant payroll regulations.
• Track payroll expenditures to budget, provide commentary on variances between actual and budget and prepare summary for reporting to the Human Resources Committee.
• Support the annual and quadrennial payroll and benefits budgeting by providing data for financial planning and forecasting.
• Maintain confidentiality of employee payroll and benefits information.
• General Accounting: Prepare and record journal entries including analysis and preparation of year-end accruals.
• Prepare and maintain assigned payroll balance sheet account reconciliations
• Adhere to month-end close deadlines and participate in month-end discussions
• Track expenses and preparing billing request for third party organization
• Support internal and external audits by providing payroll and benefits documentation.

Job description

Vaco by Highspring is seeking a capable payroll and benefits administrator to join our Toronto-area operations. The role involves processing bi-weekly payroll, managing new hires and terminations, handling payroll filings such as T4s, and administering health, dental, life, disability, pension, and RRSP programs.

You will reconcile benefits invoices, support renewals, and ensure confidentiality of payroll data.