Payroll Specialist

Vaco by Highspring; Quebec; On-site; CAD 65,000 - 90,000; Full time

Job summary

Vaco by Highspring is seeking a bilingual payroll professional to manage biweekly Canadian payroll and support U.S. payroll activities using Workday. The role requires fluent French and English and meticulous data handling.

You will reconcile reports, generate payroll-related documents, respond to employee inquiries, and ensure compliance with Canadian and U.S. payroll regulations. The position is based in Canada and may involve cross-border processing.

Qualifications

• Bilingual in French and English required.
• Experience using Workday payroll module is required.
• Strong customer service and data accuracy skills.

Responsibilities

• Process all aspects of biweekly Canadian payroll and support U.S. payroll activities.
• Verify reconciliation and precheck audit reports for data accuracy.
• Develop payroll and ad hoc reports in Workday.
• Respond to employee inquiries regarding payments, deductions, withholdings, or discrepancies.
• Manage ROEs and year-end payroll activities for Canada and the U.S.
• Ensure confidentiality and integrity of payroll data.

Skills

Bilingual (French-English)

Tools

Workday

Job description

MUST BE FRENCH-ENGLISH BILINGUAL AND HAVE EXPERIENCE USING WORKDAY TO APPLY

• Process all aspects of biweekly Canadian payroll and support U.S. payroll activities, which includes transferring data between timekeeping and payroll systems, and completing a payroll checklist.
• Verify reconciliation and precheck audit reports to ensure accuracy of data entry and records.
• Preferred ability to develop payroll and ad hoc related reports in Workday.
• Provide high quality customer service by investigating and responding to employee inquiries regarding payments, deductions, withholdings, garnishments, or payroll discrepancies.
• Communicate with departments to ensure timely submission, corrections, and problem resolution of all payroll-related issues.
• Administer all aspects of employee wage garnishments and statutory deductions for Canada and the U.S.
• Update employees pay changes, including loan repayments, retirement contributions (e.g., RRSP/DPSP, 401(k)), benefit-related deductions, taxable benefits, and other payroll-related data.
• Prepare, reconcile, and support year end payroll activities, including Canadian and U.S. reporting requirements (e.g., T4, RL 1, W 2, T-2200, TP-64.3, summaries, and amendments, where applicable).
• Produce and manage Records of Employment (ROEs) in accordance with Service Canada and US requirements.
• Support payroll processing related to statutory leaves, vacation pay, disability programs, and other earnings governed by Canadian legislation.
• Receive necessary approvals for payroll related tasks such as payments and reimbursements; document and ensure compliance with company policies, procedures, and regulatory requirements
• Identify opportunities to improve payroll and timekeeping processes
• Support internal and external payroll audits by preparing payroll documentation, reports, and reconciliations as required.
• Maintain employee confidence and protect payroll operations by ensuring strict confidentiality, accuracy, and integrity of payroll data.

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).