Bookkeeper

Vaco by Highspring; Aurora; Hybrid; CAD 52,000 - 72,000; Full time

Job summary

Vaco by Highspring is seeking an experienced accounting and office administrator to support AP/AR, bank reconciliations, and payroll review. The role is mostly remote with an Aurora office when needed.

You will liaise with external accountants, prepare government remittances (HST), assist month-end close, and help streamline administrative processes for leadership. Transportation industry experience is required.

Qualifications

• Must have transportation industry experience.
• Experience handling AP/AR, vendor invoices, and customer payments.
• Familiarity with bank and credit card reconciliations.
• Experience preparing and submitting government remittances (e.g., HST).
• Assist with month-end and year-end accounting processes.
• Liaise with external accountants as required.
• Review payroll prepared by third-party provider for accuracy and processing.

Responsibilities

• Manage full-cycle Accounts Payable and Accounts Receivable.
• Process vendor invoices and customer payments.
• Perform bank and credit card reconciliations.
• Prepare and submit government remittances (HST and other filings).
• Assist with month-end and year-end accounting processes.
• Maintain accurate financial records and supporting documentation.
• Liaise with external accountants as required.
• Review payroll prepared by the third-party payroll provider for accuracy and submit for processing.
• Coordinate and maintain customer and vendor contracts, renewals, and related documentation.
• Track contract terms and important deadlines.
• Maintain organized filing systems.
• Support general office administration and day-to-day operations.
• Order office supplies and coordinate services as needed.
• Assist with scheduling and administrative support for leadership.
• Help improve internal processes and administrative efficiencies.
• Support special projects and other administrative duties as assigned.

Skills

Accounts Payable

Accounts Receivable

Payroll review

Vendor management

Job description

MUST HAVE TRANSPORTATION INDUSTRY EXPERIENCE TO BE CONSIDERED

MOSTLY REMOTE- office in Aurora when needed

• Manage full-cycle Accounts Payable and Accounts Receivable.
• Process vendor invoices and customer payments.
• Perform bank and credit card reconciliations.
• Prepare and submit government remittances (HST and other required filings).
• Assist with month-end and year-end accounting processes.
• Maintain accurate financial records and supporting documentation.
• Liaise with external accountants as required.
• Review payroll prepared by the third-party payroll provider for accuracy and submit for processing.

Office Management & Administration

• Coordinate and maintain customer and vendor contracts, renewals, and related documentation.
• Track contract terms, renewals, and important deadlines.
• Maintain organized electronic and physical filing systems.
• Support general office administration and day-to-day operations.
• Order office supplies and coordinate office services as needed.
• Assist with scheduling, correspondence, and administrative support for leadership.
• Help improve internal processes and administrative efficiencies.
• Support special projects and other administrative duties as assigned.

----- DISCLAIMERS -----

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position.

• discretionary bonuses
• participation in medical, dental, and vision benefits
• company’s retirement plan (or similar retirement benefits)