Payroll Manager

Vaco by Highspring; Markham; On-site; CAD 85,000 - 110,000; Full time

Job summary

Vaco by Highspring is seeking a Senior Payroll Operations Manager in the Greater Toronto Area to lead daily payroll activities across multiple provinces for both union and nonunion staff. You will ensure timely, accurate processing of high-volume payrolls, maintain compliance with government legislation and collective agreements, and advise across operations, finance, and HR.

The role focuses on continuous improvement of payroll processes, end-to-end reconciliation, and collaboration with ERP

Qualifications

• Lead daily operations of the payroll department.
• Provide guidance on payroll issues to operations, finance, and HR.
• Process high-volume, multi-province payrolls including incentives and taxes.
• Ensure compliance with federal and provincial legislation and collective agreements.

Responsibilities

• Audit and review payrolls to ensure requirements are met.
• Oversee year-end processes including T4s and RL1.
• Liaise with government agencies, auditors, and unions.

Skills

Payroll management

Leadership

Regulatory compliance

Cross-functional collaboration

Job description

• Responsible for managing the daily operations of the payroll department including anticipating future requirements, hiring, coaching, mentoring, developing, and leading the payroll team.
• Provide leadership, expertise, and guidance on payroll related issues to other departments including operations, finance, and HR in a timely manner and in compliance with all government legislation while adhering to various collective agreements.
• Ensure timely and accurate processing of high volume, complex multi province, both union and nonunion, weekly and bi-weekly payrolls, including incentives, special payments, garnishments, benefits and taxes while ensuring that all deadlines are met.
• Process all remittances relating to payroll including disbursements to benefit carriers, pensions, unions, tax authorities, and worker's compensation ensuring compliance with federal and provincial legislation and collective agreements.
• Checking and auditing all payrolls, ensuring legislative requirements are met.
• Analyze current payroll workflow processes across the entire organization with the objective to make recommendations for improvement of the processes and identifying synergy opportunities.
• Focus on continuous improvement of the payroll function across the organization.
• Provide support to ERP in reviewing JDE payroll process guides and documentation for regionally specific customization to maintain payroll process manuals as needed and ensure compliance with all internal controls.
• Responsible to liaison with relevant government agencies, financial auditors, and various union administrators
• Review payroll team’s updates and maintenance of burden rate sheets for unions and jurisdictions based on management, regional controllers, and corporate expectations/direction of company burdens to be applied.
• Oversee the preparation and reconciliation of the year end process including T4s, RL1 and annual returns for WCB and EHT with the support of ERP.
• Accurate and confidential maintenance of payroll records, files and reports
• End to end processing of confidential Executive payroll
• Other adhoc payroll related projects

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English and in French.

Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position.

• eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).