Payroll Manager

Vaco by Highspring; Toronto; On-site; CAD 110,000 - 150,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental, and vision benefits

Retirement plan

Job summary

Vaco by Highspring is seeking a senior Payroll Leader to manage end-to-end payroll for the U.S. and Canada, including salaries, hourly wages, bonuses, commissions, and deductions.

You will oversee changes, reconcile payroll to the general ledger, and ensure timely month-end and year-end closes. The role requires 5+ years of payroll leadership and strong knowledge of both US and Canadian regulatory requirements.

Qualifications

• 5+ years of payroll leadership experience.
• Experience managing both US and Canadian payroll required.
• Strong knowledge of US federal/state/local payroll laws and Canadian federal/provincial regulations.

Responsibilities

• Manage end-to-end payroll processing across US and Canada, including salaries, hourly wages, bonuses, commissions, and deductions.
• Oversee payroll changes (new hires, terminations, compensation changes, garnishments) and reconcile payroll to GL for month/year end closes.
• Review payroll journal entries, accruals, and reconciliations; serve as SME for Finance, HR, Benefits, and external providers.

Skills

Payroll leadership

US/Canada payroll

Regulatory compliance

Cross-functional collaboration

GAAP/GL reconciliation

Education

Bachelor's degree in Accounting, Finance, HR

Tools

Payroll systems

Job description

• Manage end-to-end multi-state (U.S.) and multi-province (Canada) payroll processing, including salaries, hourly wages, bonuses, commissions, and deductions
• Oversee payroll changes such as new hires, terminations, compensation adjustments, and garnishments, and reconcile payroll to the general ledger to support month-end and year-end close
• Review and approve payroll journal entries, accruals, and account reconciliations, and serve as the primary payroll subject matter expert for Finance, HR, Benefits, and external providers
• Ensure compliance with U.S. federal, state, and local payroll laws and Canadian federal and provincial payroll regulations
• Oversee payroll tax filings and statutory remittances in both countries, along with garnishments, levies, and other statutory deductions
• Monitor regulatory changes across both countries and coordinate support for payroll audits and regulatory inquiries
• Partner with HR on benefit deductions and reporting, oversee U.S. Affordable Care Act tracking and filings, and support Canadian statutory benefits programs
• Manage payroll systems and vendor relationships, including leading system implementations, upgrades, and provider migrations from requirements gathering through post-implementation stabilization
• Maintain strong internal controls and audit-ready documentation, and continuously improve payroll policies, procedures, and workflows
• Develop and distribute recurring and ad hoc payroll reporting, including registers, variance analyses, headcount and labor cost reports, and benefits reconciliations, to support budgeting, forecasting, and audits

Qualifications

• Bachelor's degree in Accounting, Finance, HR, or a related field
• 5+ years of payroll leadership experience
• Experience managing both U.S. and Canadian payroll required
• Strong knowledge of U.S. and Canadian statutory and benefits reporting requirements
• U.S. or Canadian payroll certification preferred
• Experience in multi-location healthcare organizations preferred

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact [e-mail].

Pay Transparency Notice

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position.

• The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).