Payroll Administrator

Swim Recruiting; Vancouver; On-site; CAD 65,000 - 80,000; Full time

Job summary

An established industry player is seeking a Payroll Administrator to join their dynamic team. This role is pivotal in ensuring the accurate and timely processing of payroll across Canadian and U.S. operations. The ideal candidate will have a strong background in full-cycle payroll, with at least 5 years of experience in a multi-company environment. You will collaborate closely with Finance and HR, maintaining compliance and addressing payroll discrepancies. This exciting opportunity offers a competitive salary, a hybrid working schedule, and the chance to contribute to a supportive workplace culture that values teamwork and integrity.

Benefits

Completion bonus

Benefits package

Qualifications

• 5+ years of experience in full-cycle payroll, ideally multi-company.
• Experience with Canadian and U.S. payroll required.

Responsibilities

• Process bi-weekly payrolls for Canadian and U.S. employees.
• Ensure payroll accuracy and compliance with regulations.

Skills

Full-cycle payroll processing

Attention to detail

Communication skills

Time management

Problem-solving skills

Education

Post-secondary education in Accounting

Payroll Compliance Practitioner (PCP) certification

Tools

Microsoft Excel

Avanti

ADP Workforce Now

NetSuite

Job description

Payroll Administrator

Join a supportive and collaborative team where your payroll expertise will make a real impact across Canadian and U.S. operations. If you’re detail-oriented, thrive in a fast-paced environment, and enjoy working with both Finance and HR, this is a great opportunity to grow your career.

This is a 20-month fixed term contract.

Who - the Company:

Our client has a 100-year history and offers a fast-paced, dynamic, and rewarding culture. Their corporate values promote teamwork, trust, and integrity.

What - the Role:

The Payroll Administrator is responsible for the accurate and timely processing of payroll for salaried and hourly employees across Canada and the U.S., including unionized and non-unionized groups. This role works closely with both Finance and HR to ensure payroll and personnel records are up to date and compliant with all regulations. Accuracy, discretion, and the ability to manage multiple priorities are essential for success in this position.

• Process bi-weekly and/or semi-monthly payrolls for Canadian and U.S. employees.
• Ensure payroll is accurate and delivered on time, including any off-cycle payments (e.g., terminations, bonuses, lump sums).
• Prepare journal entries, reconciliations, ROEs, tax forms, and remittances.
• Maintain payroll records for auditing and compliance purposes.
• Stay current with payroll-related legislation across relevant provinces, states, and federal jurisdictions.
• Collaborate with HR and Finance to ensure alignment of employee and payroll data.
• Support the administration of employee programs (e.g., benefits, stock options).
• Address and resolve payroll discrepancies or inquiries.
• Ensure all files and paperwork are organized, filed, and maintained properly.
• Provide excellent internal and external customer service.
• Follow workplace safety policies and confidentiality standards.
• Support other payroll team members and assist with additional duties as required.

Who - the Candidate:

• Minimum 5 years’ experience in full-cycle payroll, ideally in a multi-company environment.
• Canadian and U.S. payroll experience required.
• Familiarity with both union and non-union payroll; experience with collective agreements is a strong asset.
• Post-secondary education in Accounting or completion/in progress of Payroll Compliance Practitioner (PCP) certification.
• Proficient in Microsoft Excel; experience with Avanti, ADP Workforce Now, and NetSuite is an asset.
• Experience with year-end processes, audits, tax reporting, and government remittances.
• Strong understanding of payroll systems, internal controls, and regulatory compliance.
• High attention to detail and accuracy.
• Strong communication skills (written and verbal).
• Organized, responsible, and dependable.
• Ability to manage confidential information with professionalism.
• Team-oriented, positive attitude, and a strong work ethic.
• Effective time management and problem-solving skills.
• Comfort with learning and adapting to new software and systems.

How Much:

Base salary in the range of $65-80K commensurate with level of experience, skills, and education + benefits and a completion bonus upon successful completion of the contract.

Where:

Based in the company’s Vancouver head office. Hybrid working schedule of Mon-Tues-Wed in-office and Thurs-Fri remote.

When & How to Apply:

This Payroll Administrator search is moving quickly, and interviews start soon! SWIM is presenting candidates directly to the hiring team for review. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!