Payroll Administrator

Specsavers; Burnaby; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

Join a purpose-driven organization that is revolutionizing eyecare in Canada! As a Payroll Administrator, you will play a crucial role in managing payroll and benefits for a diverse team. This hybrid position allows you to work both on-site and remotely, offering flexibility while contributing to a company that values its employees and their well-being. You'll be part of a supportive culture that encourages collaboration, curiosity, and continuous improvement. With competitive compensation and a variety of perks, including generous vacation time and health benefits, this is an exciting opportunity to make a real impact in the lives of Canadians through better sight.

Benefits

Generous vacation allotment

Paid volunteer day

RRSP matching

Quarterly performance bonus

Healthcare spending account

Health and dental benefits from day one

Team and company social events

Qualifications

• Minimum one year payroll work experience required.
• Proficiency in Microsoft Office, especially Excel, is essential.

Responsibilities

• Process payroll for hourly and salaried employees accurately.
• Administer benefits and respond to payroll inquiries.

Skills

Payroll Administration

Microsoft Office

Communication Skills

Analytical Skills

Customer Service

Education

Enrollment with National Payroll Institute

Tools

HRIS Systems

Excel

Job description

Location: This hybrid role requires 3 days on-site at our Burnaby, BC office and 2 days remote per week.

Salary: $55,000 - $65,000 For BC Only
Actual compensation within the range will be based on experience
We also offer quarterly variable compensation package (bonus) + benefits

About Specsavers

Welcome to Specsavers - where we're not just about eyewear and eyecare, we're a purpose-driven organization committed to changing lives through better sight. Ranked as the 11th Best Workplace in Canada and 16th Best Workplace in the world by Great Place to Work, we take pride in our optometrist-owned business model, providing quality eyecare and affordable eyewear to Canadians across the country.

Our journey began 40 years ago in the UK, with visionary optometrists Doug and Mary Perkins. Today, we support over 2,700 healthcare businesses, passionately caring for more than 44 million patients and customers worldwide.

At Specsavers, we believe that access to quality eyecare should be a right, not a luxury. That's why we go above and beyond to transform the eyecare experience in Canada. With our advanced clinical equipment and an extensive range of affordable and high-quality eyewear, we're here to make a real difference in the lives of our customers.

But that’s not all - we're also dedicated to fostering a positive, inclusive and supportive work culture. We strive to create an environment where our partners thrive while benefiting from the collective support and resources of our dedicated teams.

If you're passionate about making a difference, providing incredible care, and being part of a values and purpose-driven organization, join us on our journey to revolutionize the way Canadians experience eyecare. Together, we can change lives through better sight.

What You’ll Do

Purpose of the role

The Payroll Administrator is responsible for the administration of benefits and processing of payroll for all Canadian Support Offices, Manufacturing and Distribution sites and wholly owned stores. This role holder will also support the delivery of high-quality payroll services in a manner that maximizes the use of technology and offers exemplary customer service.

The Payroll Administrator is responsible for day-to-day administration of all Specsavers Canadian payroll and benefit programs. This will include accurate and timely processing payroll for both salaried and hourly payroll in multiple provinces while ensuring regulatory compliance. With regards to Benefits, this includes assisting in the administration of the company group benefit plans in the most efficient and effective manner.

Key Responsibilities

Payroll

• Process full cycle payrolls for hourly and salaried employees on an accurate and timely basis
• Process new hires, employee changes, terminations and ROEs as required
• Review and ensure accuracy of approved time and attendance
• Comply with company policies, procedures, and internal payroll controls to ensure accurate payroll processing
• Assist in implementing and maintaining payroll best practices to improve efficiency
• Administer various payments such as vacation pays, sick pay, bonus, allowances etc.
• Perform month-end functions including journal entries and payroll account reconciliation
• Assist in managing the annual payroll year-end processes, including the issuance of all T4’s and all necessary provincial year-end returns, YTD adjustments as required
• Assist in payroll system implementations and conversions
• Compile and prepare payroll reports for management
• Respond to payroll inquiries within timelines, delivering a high level of customer service for all Specsavers Canadian employees including the international secondees in Canada
• Maintain payroll SOPs for efficient workflow

Benefits

• Benefits administration including enrolments, life changes, terminations, account balancing and reconciliations
• Review all documentation pertaining to benefits and follow up with internal/external source providers to process required changes
• Monitor employee premiums and ensure accurate deductions are made through payroll
• Answering employee questions about benefit programs and resolving employee issues with benefit providers
• Keep accurate records of all benefits transactions and related back up
• Audit monthly carrier invoices for accuracy and changes

What We’re Looking For

Essential

• Payroll experience across BC, AB, MB, and ON ideally as part of a larger international organization
• Track record of day-to-day administration of payroll and benefits programs
• Currently enrolled with the National Payroll Institute with a goal to obtain these designations.
• Minimum one year payroll work experience
• Proficiency in Microsoft Office; intermediate or advanced Excel skills (formulas, vlookup, pivot tables, etc.)
• Strong communication skills (written and oral) with the ability to interact with all levels of the business
• Strong customer service focus with ability to understand employee payroll & benefit issues and communicate solutions effectively, professionally, and respectfully
• Demonstrated ability to work with highly confidential information
• Well-developed analytical and problem-solving skills with a strong attention to detail
• Positive, professional, and friendly team player

Nice to have

• Administration of international mobility / secondments
• Strong history of applying continuous improvement concepts and tools
• Experience with multi HRIS systems

Our Fellow ‘Speccies’ Enjoy

• Generous vacation allotment and 1 paid volunteer day
• 1 extra paid day off and an eyecare voucher on your birthday
• RRSP matching
• Quarterly performance bonus
• Healthcare spending account
• Health and dental benefits effective on your first day
• Team and company social events

Behaviours We Value

• Collaborative: We work together as one Specsavers to deliver our purpose
• Curious: We question, explore, and seek out diverse perspectives to develop our knowledge and understanding
• Courageous: We challenge the status quo, we experiment with good ideas, and we are brave, bold, and fast in our decision making
• Compassionate: We care, support, and help each other
• Commercial: We treat money wisely and make decisions that are good for our customers, our partners, our people, and good for the long term

We hope that in applying with us, you value these things as well!

Our Hybrid Work Model

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment.

Equal Opportunity Employer

At Specsavers, we are committed to fostering a diverse and inclusive workplace. We believe that a diverse team enriches our work environment and enables us to achieve our goals. We are an equal opportunity employer and encourage candidates of all backgrounds and abilities to apply. If you believe you can contribute to our mission and vision, we welcome your application, even if you don't meet every qualification listed. We value the unique skills and perspectives each individual brings to our team.