Payroll & Accounts Payable Coordinator

JOEY Restaurant Group; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Extended Health and Dental

Leadership Development Courses

Dining discounts at JOEY locations

Coaching Partnership

Industry partner incentives

Referral bonus programs

Job summary

JOEY Restaurant Group is hiring a Payroll & AP Coordinator to manage full-cycle Canadian payroll for about 900 employees and handle invoice processing, AP reconciliations, and vendor management.

You’ll partner with teams to ensure accurate payroll and payments, uphold controls, and drive process improvements in a fast-paced Finance environment. This is a full-time, in-office role based in Vancouver, BC.

Qualifications

• 1-2 years of experience in full-cycle Canadian payroll or accounts payable
• Experience with payroll, HRIS, and financial systems
• Strong understanding of payroll or basic accounting principles
• Advanced proficiency in Excel
• Detail-oriented with strong analytical and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Discretion and integrity handling confidential information
• Strong interpersonal and written/verbal communication skills
• Proactive, self-directed with initiative

Responsibilities

• Process full-cycle, bi-weekly Canadian payroll for large workforce
• Manage payroll and AP reconciliations; investigate variances
• Process statutory remittances and government payments
• Review, code, and process vendor invoices; ensure timely payment
• Prepare payroll, AP, and other financial reports
• Onboard and manage vendor records; respond to inquiries
• Support year-end payroll and audits
• Collaborate with managers to resolve payroll/payment issues
• Contribute to process improvements and internal controls
• Participate in ad hoc finance projects

Skills

Advanced Excel

Attention to detail

Analytical skills

Communication skills

Ability to work under pressure

Multi-tasking

Discretion with confidential info

Tools

HRIS

Payroll systems

Microsoft Office

Job description

As part of the Finance team at JOEY Restaurant Group, the Payroll & Accounts Payable Coordinator will play a key role in ensuring the accuracy, efficiency, and integrity of our Payroll and Accounts Payable (AP) functions. This role oversees full-cycle Canadian payroll for approximately 900 employees, along with invoice processing, payments, reconciliations, and vendor management, supporting the financial operations of our restaurants and Corporate Office.

You'll partner with internal teams, employees, and external vendors to ensure timely and accurate payroll and payments, maintain strong financial controls, and continuously improve processes. You bring strong attention to detail, accountability, and a proactive, solutions-oriented mindset, with the ability to take ownership and thrive in a fast-paced environment.

This role moves beyond task execution into end-to-end process ownership, issue resolution, reconciliation, compliance awareness, and proactive administration, all within a collaborative, high-performing Finance team where accuracy, service, and continuous improvement are valued. This is a full-time, in-office role based in Vancouver, BC.

Annual Compensation Range

$55,000 - $65,000 / year

The salary range is dependent on skill and work experience.

Responsibilities

• Process full-cycle, bi-weekly Canadian payroll for approximately 1,500 employees, including validating inputs, processing changes, reviewing calculations, balancing payroll, and processing payments
• Manage payroll and AP reconciliations, investigate discrepancies and variances, and coordinate corrections within established controls
• Process and manage statutory remittances (e.g., CRA, EHT, WorkSafe), government payments, employee benefits, garnishments, and other scheduled financial disbursements
• Receive, review, code, and process invoices from restaurants and corporate departments, ensuring timely and accurate payment
• Prepare and process payment runs, including cheques, ACH files, and electronic payments, while maintaining accurate supporting records
• Manage vendor onboarding and records, including credit card applications, and respond to inquiries from employees, restaurants, corporate teams, vendors, and external agencies
• Prepare payroll, AP, and other financial reports and analysis to support Operations and the Finance team
• Partner with Office Managers and General Managers to provide guidance, troubleshoot issues, and resolve payroll- and payment-related matters
• Support year-end payroll and financial processes, audits, reporting, and other accounting requirements
• Identify opportunities to improve processes, strengthen internal controls, and enhance accuracy and efficiency while contributing to ad hoc Finance projects and cross-functional initiatives

Requirements

• 1-2 years of experience in either full-cycle Canadian payroll or accounts payable/accounting, with an interest in developing broader finance experience
• Experience working with payroll, HRIS, accounting, or other financial systems; experience with complex systems is an asset
• Strong understanding of payroll and/or basic accounting principles
• Advanced proficiency in Microsoft Office, particularly Excel
• Exceptional attention to detail, organization, and accuracy, with strong analytical and problem-solving skills
• A proactive, self-directed approach with the ability to take initiative, anticipate needs, and follow through with accountability
• Strong ability to manage multiple priorities, work under pressure, and meet tight deadlines in a fast-paced environment
• A high level of discretion and integrity when handling sensitive and confidential information
• Strong interpersonal skills with the ability to build relationships and collaborate effectively across diverse teams
• Clear and effective written and verbal communication skills

Benefits

• Extended Health, Dental, Life Insurance, Long Term Disability, and AD&D
• Ongoing Leadership Development Courses
• Enjoy 50% off Food & Beverages at any JOEY Restaurant, LOCAL Public Eatery, SALTLIK or Earls Restaurant location (some restrictions apply)
• Pursue personal and professional development, through a Coaching Partnership
• Being paired with a coach will give you ongoing support and feedback so that you are able to pursue your life goals
• Industry partner incentives
• Referral bonus programs

This is about you. Your attitude, passion, and potential. When you join our corporate office team, you can expect to be a part of something big. Whether in Finance, Marketing, Payroll, IT or Design, you will find yourself working alongside the industry's best talent. As individuals, we are ambitious and driven, curious and engaged. Together, we are a high-performing team committed to each other's development and growth, and the success of over 50 Restaurant locations throughout North America.

What does this mean for you? It means if you're looking for a place to meet your potential, we'd like to meet you. Your journey starts here.

JOEY Restaurant Group is an Equal Employment Opportunity Employer. We thank all candidates for their time and interest in working at JOEY Restaurant Group, however, only candidates under consideration for opportunities with JOEY Restaurant Group will be contacted to participate further in this process.

JOEY Restaurant Group provides reasonable accommodations upon request to those applicants and employees who need them.