Payroll Accounting Officer

Autism Services; Meadow Lake; On-site; CAD 52,000 - 72,000; Full time

Job summary

Flying Dust First Nation Administrative Services department is seeking a highly motivated finance and administration professional to manage payroll, data entry, supplier invoices, and general ledger postings. The role requires accuracy, experience with Sage 300, Excel, and standard MS Office; you will handle timesheets, remittances, T4s, GST, and EFT uploads while maintaining compliant records.

The ideal candidate will have a minimum two years of experience with computerized accounting systems,

Qualifications

• Minimum two years of experience with a computerized accounting system.
• Formal education or certification in Accounting, Bookkeeping, or Office Administration preferred.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience with payroll processing and remittances is desirable.

Responsibilities

• Enter data accurately and in a timely manner into the payroll accounting system (Sage 300).
• Calculating and verifying timesheets.
• Remit and report deductions on time (CRA Remittances, Pension Reports).
• Distribute employee correspondences (ROEs, paystubs, T4s).
• Accurately inputting new employee information salaries, insurance, hourly wage, taxes that apply.
• Processing payroll advances and early release, while following policies.
• Investigate and resolve discrepancies promptly
• Review supplier invoices, match to purchase orders, and verify compliance with financial policies.
• Post applicable general ledger batches and process G/L transactions, including adjusting entries and reconciliations.
• Audit, reconcile, and process corporate credit card payments.
• Prepare batches of invoices for data entry and track GST on all invoices.
• Process credit notes when necessary.
• Generate backup reports following data entry.
• Prepare and post vendor cheques with appropriate backup and documentation.
• Deliver cheques to the Central Filing/Mail Room for distribution.
• Maintain a filing system for all paid invoices and financial documents.
• Ensure payment requests are properly approved and documented.
• Record and update information in the ASAP program for housing-related transactions.
• Uploading EFT payment files to the bank.

Job description

Flying Dust First Nation Administrative Services department is seeking a highly motivated and dedicated individual to provide efficient and accurate finance and administration operations.

• Enter data accurately and in a timely manner into the payroll accounting system (Sage 300).
• Calculating and verifying timesheets.
• Remit and report deductions on time (CRA Remittances, Pension Reports)
• Distribute employee correspondences (ROEs, paystubs, T4s)
• Accurately inputting new employee information salaries, insurance, hourly wage, taxes that apply.
• Processing payroll advances and early release, while following policies.
• Investigate and resolve discrepancies promptly
• Review supplier invoices, match to purchase orders, and verify compliance with financial policies.
• Post applicable general ledger batches and process G/L transactions, including adjusting entries and
• reconciliations.
• Audit, reconcile, and process corporate credit card payments.
• Prepare batches of invoices for data entry and track GST on all invoices.
• Process credit notes when necessary.
• Generate backup reports following data entry.
• Prepare and post vendor cheques with appropriate backup and documentation.
• Deliver cheques to the Central Filing/Mail Room for distribution.
• Maintain a filing system for all paid invoices and financial documents.
• Ensure payment requests are properly approved and documented.
• Record and update information in the ASAP program for housing-related transactions.
• Uploading EFT payment files to the bank.

Minimum two (2) years of experience working with a computerized accounting system (e.g., ACCPAC, Sage).

Formal education or certification in Accounting, Bookkeeping, or Office Administration is preferred.

Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.