Payroll Administrator

Calgary Scope Society; Calgary; On-site; CAD 55,000 - 70,000; Full time

Job summary

Scope Society of Alberta is seeking an experienced Payroll Administrator to join our administrative team in Calgary. This full-time role focuses on accurate, timely payroll processing and compliance with Canadian regulations.

You will handle full cycle payroll for 400+ employees, maintain employee records, prepare year-end filings, and collaborate with HR to ensure data integrity and timely payments. The successful candidate will have 2–3 years of payroll experience, a payroll or accounting

Qualifications

• Certificate or diploma in payroll, business, accounting or related discipline.
• 2–3 years of full cycle payroll experience.
• Experience with Sage 300 and/or QuickBooks is an asset.
• Proficiency with Microsoft Office.
• Detail-oriented with ability to handle confidential information.

Responsibilities

• Process full cycle of semi-monthly payrolls for 400+ hourly and salary employees (4 per month).
• Input new employee files into the accounting system.
• Complete file transfers from scheduling software to the payroll system.
• Enter additional timesheets for each pay run with accuracy.
• Review sick time and statutory holiday eligibility.
• Maintain payroll records for audit purposes in compliance with laws.
• Prepare and issue manual paycheques as needed.
• Respond to payroll inquiries via phone/email professionally.
• Manage vacation accruals for hourly staff.
• Process garnishments and remittances; ensure tax compliance.

Skills

Microsoft Office

Education

Certificate or diploma in payroll, business, accounting or related discipline

Tools

Sage 300

QuickBooks

Job description

Scope Society of Alberta is a non-profit agency committed to providing a wide range of high quality, innovative services that support people with disabilities to be respected, contributing members of Calgary's communities.

POSITION SUMMARY

Scope Society of Alberta is seeking an experienced, reliable and task-oriented Payroll Administrator to join our administrative team.

WORKING CONDITIONS

This position is full-time Monday to Friday (37.5 hours per week).

KEY RESPONSIBILITIES

• Process full cycle of semi-monthly payrolls for 400+ hourly and salary employees (4 per month) in a timely manner.
• Input new employee files into the accounting system.
• Complete file transfers from web-based scheduling software system to the payroll system.
• Manually enter additional timesheets received for each pay run, with attention to detail and accuracy.
• Review sick time and statutory holiday eligibility.
• Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements (e.g., time/labour, vacation pay, leaves, corrections, retroactive pay increases, authorized deductions and adjustments, etc.)
• Complete calculations for and generate manual paycheques, as needed.
• Respond to phone calls, emails or employee walk-in inquiries regarding payroll and payroll discrepancies in a friendly and professional manner making the necessary adjustments/corrections, as needed.

• Manage employee vacation accruals and calculate vacation pay for hourly staff

• Process and remit garnishments or other remuneration adjustments maintaining thorough documentation.
• Process provincial and federal tax remittances.
• Ensure compliance with Canadian payroll laws including deductions for taxes, CPP, EI and other statutory requirements, and remain current on changes in payroll legislation and regulations.
• Work with human resources to ensure pay and employee records are accurate and up to date and the proper documentation and authorizations are received and validated e.g., employee information, pay rates, benefits deductions, work permits, employee status changes, etc.
• Process records of employment for employees.
• Ensure authorized employee changes are entered correctly and in a timely manner.
• Process journal entries, as needed, and reconcile payroll-related entries for financial reporting.
• Complete year-end activities including preparing and filing of T4s and T2200s.
• Maintain the general filing system and file all correspondence.
• Provide analytical reporting and payroll metrics as required.
• Identify process improvements, focusing on enhancing accuracy, efficiency and overall payroll functionality.

QUALIFICATIONS AND EXPERIENCE

• Certificate or diploma in payroll, business, accounting or related discipline or a combination of education, training and experience.
• 2 – 3 years experience in completing of full cycle payroll activities.
• Previous experience with Sage 300 and/or Quickbooks is considered an asset.
• Proficiency with Microsoft Office.
• Well-organized and self-motivated.
• Ability to work in a team in a cooperative manner.
• Ability to multitask and meet obligations in a deadline driven environment.
• Detail-oriented with strong time management skills.
• Capable of handling confidential, sensitive and personal information.

APPLICATION

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.