Payroll Specialist

Kibbi Technologies Inc.; Timmins; On-site; CAD 55,000 - 75,000; Full time

Job summary

Kibbi Technologies Inc. is seeking a payroll/HR administrator to oversee payroll, timecard processing, and related accounting activities in Timmins. The role supports HR and Finance with pension contributions, tax filings, and budgeting.

Ideal candidates have 3–5 years of payroll experience, familiarity with ADP/IFS and BI tools, and strong detail orientation. This on-site position requires solid organizational and interpersonal skills to handle multiple priorities.

Qualifications

• Attention to detail and accuracy in payroll processing.
• Strong time management and organizational skills.
• Excellent written and verbal communication.

Responsibilities

• Coordinate and process payroll and related tasks.
• Audit timecards to ensure correct pay.
• Support HR and Finance in monthly pension contributions.
• Track employee time off balances in ADP.
• Interpret union agreements to ensure accurate payrates.
• Assist with monthly governmental reports and tax filings.
• Support budgeting and forecasting for labor costs.
• Provide ad hoc reporting for senior management.

Education

College or University education in Accounting/Finance or HR

Tools

ADP

IFS

Microsoft BI

Job description

Job Summary/Purpose

• Administers and oversees payroll and timecard functions.
• Support general Human Resources and/or Accounting functions based on relevant experience

Key Tasks And Responsibilities

• Coordination and processing of payroll and related processes.
• Audit Timecards to ensure proper pay.
• Supports Human resources and Finance in ensuring monthly requirements for employee and employer pension contributions are submitted accurately and on time.
• Coordinates and tracks employee time off balances through ADP.
• Interpret union collective agreements to process accurate payrates.
• Support improvement to ADP to align with pay agreements.
• Reconciliation with general ledger, including the processing of monthly and annual governmental reports, returns and statutory filings related to payroll taxes and withholdings.
• Assist in the audit process, primarily involving additional supporting documentation.
• Assist with budgeting and forecasting activities for labor budgets.
  • Assists with month-end financial reviews of labor variances to budgets and forecasts.
  • Provide ad hoc reporting and analysis of finance related data for senior management.
  • Works closely with Human Resources and Finance to improve efficiency of payroll processes.
  • Reviews tax assessments, invoices, and other reports to ensure compliance with local, provincial, and federal regulatory taxing authorities for sales, use, property, federal and provincial taxes, as applicable, and other governmental reporting requirements.
  • Perform ad hoc duties as assigned.

Other Important Functions

• Strong organizational skills with ability to meet strict deadlines.
• Interpersonal skills are necessary to effectively work without major conflicts.
• Analytical skills are required to support business systems, including budgets, and planning.
• Strong computer skills (Excel skills required).
• Demonstrated ability to work with multiple demands, priorities and directions.
• Self-motivation is necessary to ensure that the work progresses without supervision. Being a self-starter is essential.

JOB SPECIFICATIONS

Education And Experience Requirements

• College or University education in the field of Accounting, Finance or Human Resources
• 3-5 years of payroll processing knowledge and experience
• 5+ years of relevant accounting or human resources experience
• Enterprise software experience is preferred. Familiarity with ADP, IFS, and Microsoft BI a plus

Knowledge, Skills, Abilities, And Other Characteristics

• Accuracy and attention to detail
• Time Management skills
• Excellent communication and interpersonal skills
• Good understanding and ability to interpret Union collective agreements
• Inventory Management experience