Payroll & Accounts Receivable Administrator

Equation Staffing Solutions.; Calgary; Hybrid; CAD 48,000 - 64,000; Full time

Job summary

Equation Staffing Solutions in Calgary is seeking a Payroll Administrator to manage weekly/bi-weekly/semi-monthly payroll for salaried and hourly staff, ensure accuracy, and maintain payroll records. This hybrid role requires attention to detail and adherence to Canadian payroll regulations.

You will review timesheets, process earnings, deductions, ROEs, year-end T4s, and support month-end reconciliations, client invoicing, and accounts receivable.

Qualifications

• 1–2 years of payroll administration experience.
• Working knowledge of Canadian payroll legislation and best practices.
• Experience using payroll software such as Ceridian Dayforce, ADP, Payworks, UKG, or similar systems.
• Proficiency with Microsoft Excel and Microsoft Office applications.

Responsibilities

• Process weekly, bi-weekly and semi-monthly payroll for salaried and hourly employees.
• Review timesheets, attendance records, and payroll data for accuracy and completeness.
• Calculate and process employee earnings, overtime, bonuses, commissions, and deductions.
• Administer employee benefits, vacation pay, statutory holiday pay, and payroll adjustments.
• Prepare and reconcile payroll reports and registers.
• Ensure compliance with CRA requirements and Alberta Employment Standards.
• Process Record of Employment (ROE) forms and employment-related documentation.
• Respond to employee payroll inquiries in a professional and timely manner.
• Maintain confidential employee payroll records and personal information.
• Assist with month-end reconciliations, payroll-related journal entries, and year-end activities including T4 preparation.
• Accounts Receivable collections.
• Weekly invoicing.
• Client account setup – credit checks.

Skills

Detail oriented

Organizational skills

Time management

Canadian payroll knowledge

Excel proficiency

Payroll software

Education

Payroll Compliance Practitioner (PCP) designation or in progress

Tools

Ceridian Dayforce

ADP

Payworks

UKG

Microsoft Excel

Job description

We are seeking a detail-oriented and organized Payroll Administrator to join our team in Calgary, Alberta. The successful candidate will be responsible for processing payroll accurately and on time, maintaining employee payroll records, and ensuring compliance with federal and provincial payroll regulations. This role is a hybrid position, with 2–3 days per week working in the office and 2-3 days per week working from home. The work week will be Monday to Friday and 30 - 35 hours per week. This role is ideal for an individual with 1 to 2 years of payroll experience who is looking to continue developing their career in payroll and accounting.

Responsibilities

• Process weekly, bi-weekly and semi-monthly payroll for salaried and hourly employees.
• Review timesheets, attendance records, and payroll data for accuracy and completeness.
• Calculate and process employee earnings, overtime, bonuses, commissions, and deductions.
• Administer employee benefits, vacation pay, statutory holiday pay, and payroll adjustments.
• Prepare and reconcile payroll reports and registers.
• Ensure compliance with CRA requirements and Alberta Employment Standards.
• Process Record of Employment (ROE) forms and employment-related documentation.
• Respond to employee payroll inquiries in a professional and timely manner.
• Maintain confidential employee payroll records and personal information.
• Assist with month-end reconciliations, payroll-related journal entries, and year-end activities including T4 preparation.
• Accounts Receivable collections.
• Weekly invoicing.
• Client account setup – credit checks.

Qualifications

• 1 to 2 years of payroll administration experience.
• Working knowledge of Canadian payroll legislation and payroll best practices.
• Experience using payroll software such as Ceridian Dayforce, ADP, Payworks, UKG, or similar systems.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Proficiency in working with employee databases.
• Strong attention to detail and high degree of accuracy.
• Excellent organizational and time-management skills.
• Payroll Compliance Practitioner (PCP) designation or currently working toward certification in an asset.
• Basic accounting and reconciliation experience.

To view all our active postings please visit our website: www.eqstaffingsolutions.com