Pay Officer

Community Living Sarnia-Lambton; Sarnia; On-site; CAD 60,000 - 80,000; Full time

Job summary

Community Living Sarnia-Lambton (CLSL) is a charitable, not-for-profit organization dedicated to enriching the lives of people with intellectual disabilities. The Pay Officer reports to the Director of Corporate Services and leads accurate, timely payroll processing for 300+ employees.

Qualified candidates will have 2–5 years of progressive payroll experience in a unionized environment, a post-secondary accounting/payroll focus, and PCP designation or progress toward it.

Qualifications

• 2–5 years of progressive payroll experience in a unionized environment.
• Post-secondary diploma/degree with an accounting/payroll focus or equivalent experience.
• PCP designation or progress towards it is an asset.
• Experience with SAGE 300 is an asset.
• A current Vulnerable Sector Police Check is required upon hire.

Responsibilities

• Process bi-weekly pay cycles for 300+ employees (union and non-union).
• Audit payroll transactions and reports for discrepancies.
• Administer payroll deductions including taxes, CPP, EI, benefits, union dues, and garnishments.
• Prepare and submit payroll-related government filings and remittances.
• Prepare ROEs, year-end filings (T4s, EHT, T2200s, WSIB).
• Maintain payroll records for audits.
• Ensure compliance with payroll legislation and collective agreements.
• Stay informed of legislative changes affecting payroll.
• Maintain confidentiality and security of employee information.

Skills

Teamwork

Multi-tasking

Attention to detail

Education

Post-secondary accounting/payroll focus

Progress toward PCP designation

Tools

SAGE 300

Job description

Position Summary

Community Living Sarnia-Lambton (CLSL) is a charitable, not-for-profit, unionized organization dedicated to enriching the lives of people who have an intellectual disability. CLSL currently provides support and services to more than 300 individuals and their families, promoting individual choice, inclusion, independence, and personal achievement.

Reporting to the Director of Corporate Services, the Pay Officer is responsible for the accurate and timely processing of payroll.

Key Responsibilities

• Processing bi-weekly pay cycles for 300+ union and non-union employees
• Audit payroll transactions and reports to identify and resolve discrepancies
• Administer payroll deductions including taxes, MSPP and RRSP contributions, benefits, union dues, and garnishments
• Prepare and submit payroll-related government filings and remittances including income tax, CPP, EI, garnishments and statutory deductions
• Prepare and submit ROEs, statutory remittances, and year-end filings (T4s, EHT, T2200s, WSIB)
• Maintain accurate payroll records and support documentation for audit purposes
• Ensure compliance with federal, provincial, and local payroll, employment legislation, and Collective Agreement
• Stay informed of legislative changes impacting payroll administration
• Maintain confidentiality and security of employee information

Skills and Abilities

• Ability to work as a member of a team
• Ability to multi-task and prioritize work, at times with conflicting priorities
• Ability to process high volume of data requiring strong attention to detail and accuracy

Qualifications

• 2-5 years of progressive payroll experience in a unionized environment
• Post-secondary diploma/degree with an accounting/payroll focus or equivalent experience
• Payroll Compliance Practitioner (PCP) designation or progress towards is considered an asset
• Previous experience with SAGE 300 considered an asset
• A current Vulnerable Sector Police Record Check is required upon hire

Community Living Sarnia-Lambton is an equal opportunity employer and values diversity, dignity, and inclusion in the workplace. Accommodation is available throughout the recruitment process upon request.

Community Living Sarnia-Lambton values fairness, inclusion, and a personal approach to candidate selection. Artificial intelligence tools may be utilized during the recruitment process to assist with administrative efficiency and workflow management. However, all application reviews and hiring decisions are conducted directly by our Human Resources Team.