Payroll Specialist

CenterLine (Windsor) Limited; Lasalle; On-site; CAD 36,000 - 50,000; Full time

Benefits offered by this job

Health, vision, dental benefits

Life insurance

Company pension plan

Tuition reimbursement

Employee assistance plan

Retirement benefits

Wellness committee

Job summary

CenterLine (Windsor) Limited is seeking a self-motivated Payroll Specialist to administer full-cycle payroll for hourly and salaried employees in a confidential, accurate, and timely manner.

You will collaborate with Human Resources and Finance, ensure compliance with federal and provincial legislations, and report to the VP Human Resources. Strong analytical and communication skills are essential in this role.

Qualifications

• Post-secondary education in Payroll, HR, Accounting, Business Administration, or a related field is preferred.
• Experience processing full-cycle payroll.
• Proficient in payroll systems, Microsoft Office, and Windows-based computer applications.
• Strong knowledge of payroll legislation, taxation, pension administration, and employment standards.
• Ability to work flexible, extended hours, and weekends when required to meet strict deadlines.
• Attention to detail, accuracy, organizational and time management skills.
• Strong communication and interpersonal skills.

Responsibilities

• Prepare, verify, and process all employee payroll-related payments for hourly and salaried staff.
• Process payroll adjustments including leaves of absence, A/R, retroactive pay, garnishments, and court orders.
• Maintain payroll records and ensure accuracy of employee payroll information.
• Investigate and resolve payroll discrepancies and inquiries.
• Create payroll batches, import data, and apply premiums as required; generate pay statements.
• Create direct deposit files and distribute electronic pay statements.
• Process vacation payroll batches and coordinate remittance documentation.
• Maintain documentation for government incentive and tax credit programs.
• Prepare and submit government remittances and reports; ensure ESA, Tax, Pension compliance.

Skills

Attention to detail

Confidentiality

Analytical ability

Strong communication

Interpersonal skills

Organizational skills

Time management

Education

Post-secondary education in Payroll/HR/Accounting/Business Administration or related field

Payroll Compliance Professional (PCP) designation (asset)

Tools

Payroll systems

Microsoft Office

Windows-based applications

Job description

CenterLine (Windsor) Limited is looking for a self-motivated, detail-oriented, and reliable Payroll Specialist to join our team. The Payroll Specialist is responsible for the accurate and timely administration of full-cycle payroll for hourly and salaried employees, ensuring compliance with federal and provincial legislation, company policies, and reporting requirements. This role requires a high level of accuracy, confidentiality, analytical ability, and strong communication skills while working closely with Human Resources, Finance, government agencies, benefit providers, and employees. This position will report to the VP Human Resources.

Our Company

CenterLine (Windsor), Limited is a recognized leader in manufacturing standard configured products and custom designed resistance welding, spot welding, arc welding and metal working equipment. A dynamic vertically integrated family-owned business since 1957, CenterLine is proud to be recognized as one of Canada’s Best Managed companies. Our company is growing and offers additional career opportunities as you develop skills and gain experience. Please see our website WWW.CNTRLINE.COM for more details on opportunities within our company.

Commitment to our People

You will gain extensive process and product experience to expand your knowledge and personal development in a family-oriented culture that promotes engagement and work/life balance.

What we’re looking for:

Payroll Administration

• Prepare, verify, and process all employee payroll-related payments, including:
  • Regular wages and salaries
  • Overtime and shift premiums
  • Vacation pay
  • Benefit deductions
  • Pension contributions
  • Bonuses and special payments
  • Contractor hours and invoice approval
• Process payroll adjustments including:
  • Leaves of Absence (LOA)
  • Employee accounts receivable (A/R)
  • Retroactive pay adjustments
  • Garnishments and court orders
  • Family support payments
  • Canada Revenue Agency garnishments
• Maintain payroll records and ensure employee payroll information is accurate and up to date.
• Investigate, identify, and resolve payroll discrepancies and employee payroll inquiries.

Full Cycle Payroll Processing

• Create payroll batches, import payroll data files, import employee A/R transactions, process miscellaneous payroll adjustments, calculate and apply out-of-town, afternoon shift, and midnight shift premiums and other earnings and deductions as required, calculate payroll batches and perform validations.
• Create direct deposit files, upload bank payment reports, generate and distribute electronic pay statements.

Vacation Pay Processing

• Create and process vacation payroll batches, generate vacation pay and direct deposit files.
• Coordinate remittance confirmation and provide supporting documentation to Finance.

Tax Credits & Special Programs

• Maintain and prepare documentation relating to R&D (Research & Development) payroll-related support files, apprenticeship Tax Credits and other government incentive and tax credit programs as required.

Government Compliance & Reporting

• Prepare and submit all required government remittances (for month and year end) reports including:
  • Canada Revenue Agency remittances.
  • Receiver General submissions.
  • Ministry of Finance submissions.
  • Workplace Safety and Insurance Board (WSIB) reports.
  • Employment Insurance reporting.
  • Records of Employment (ROE’s).
  • T4 preparation and filing.
• Ensure compliance with Employment Standards Act (ESA), Income Tax Act, Pension regulations, Payroll legislation and reporting requirements.

What you need to succeed:

• Post-secondary education in Payroll, Human Resources, Accounting, Business Administration, or a related field is preferred.
• Payroll Compliance Professional (PCP) designation is considered an asset.
• Experience processing full-cycle payroll.
• Proficient in payroll systems, Microsoft Office, and Windows-based computer applications.
• Strong knowledge of payroll legislation, taxation, pension administration, and employment standards.
• Ability to work flexible, extended hours, and weekends when required to meet strict deadlines.
• Attention to detail, accuracy. organizational and time management skills.
• Strong communication and interpersonal skills.

Additional Benefits

• Health, vision, dental benefits
• Life insurance
• Company pension plan
• Tuition reimbursement
• Employee assistance plan
• Retirement benefits
• Wellness committee

Wage Range: $26.00-$36.00 hourly

This position is for an existing vacancy within our team.

CenterLine (Windsor) Limited is committed to having a workforce that is reflective of diversity, equity and inclusion and strongly encourages applications from qualified individuals from the designated groups.

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, Centerline Windsor Limited will provide accommodations anytime throughout the recruitment process to applicants with disabilities. If selected to participate in the recruitment process, please inform the Human Resources staff of the nature of any accommodation(s) that you may require.