Parish Office Secretary - Part-Time, Welcoming Admin

Ottawa-Cornwall Archdiocese; Alexandria; Remote; CAD 17,000 - 25,000; Part time

Job summary

The Ottawa-Cornwall Archdiocese seeks a part-time Parish Secretary to manage the parish office and greet visitors, providing friendly and professional administration. The role supports liturgical events, communications, and calendar management within a mission-driven parish environment in Alexandria, Ontario.

Ideal candidates are organized, personable, and committed to Catholic parish life, with experience in office administration and strong people skills. Some flexibility in hours is required.

Qualifications

• Google Applications - Calendar, Docs, Sheets, Gmail, Drive
• General office experience
• Able to work with others, but also independently
• Understanding of and respect for the values and mission of the Catholic Church
• Strong written and verbal communication skills
• Experience in office administration, reception, customer service, parish ministry, or a related field
• Experience working with the public in a welcoming, professional, and compassionate manner
• Experience working within a Catholic parish

Responsibilities

• Preparing parish bulletins weekly
• Answering phones and general parishioner queries
• Coordinating with volunteers, musicians, clergy for liturgies e.g. funerals, weddings etc.
• Scheduling appointments and managing parish bookings and calendars
• Open and close parish office for office hours 9-12 Mon-Fri (with some flexibility)

Skills

Office administration

Interpersonal communication

Customer service

Independent work

Tools

Google Calendar

Google Docs

Google Sheets

Gmail

Google Drive

Job description

The Ottawa-Cornwall Archdiocese seeks a part-time Parish Secretary to manage the parish office and greet visitors, providing friendly and professional administration. The role supports liturgical events, communications, and calendar management within a mission-driven parish environment in Alexandria, Ontario.

Ideal candidates are organized, personable, and committed to Catholic parish life, with experience in office administration and strong people skills. Some flexibility in hours is required.