Part-Time Office & Admin Coordinator

Convergint Technologies LLC; Ottawa; Hybrid; CAD 25,000 - 30,000; Part time

Benefits offered by this job

Competitive salary

Corporate Social Responsibility Day

Diversity and inclusion

Safety-focused workplace

Job summary

Convergint Technologies LLC in Ottawa, ON, is seeking a Part-Time Office Administrator (20-24 hours/week) to join our team. The role focuses on administrative support, greeting visitors, and handling communications to ensure smooth daily operations.

You will manage calendars for four boardrooms, coordinate travel, assist with meetings, and help with IT setup for new colleagues while maintaining records and purchasing supplies.

Qualifications

• Completion of or working towards a diploma in office administration or business management.
• Minimum of 2 years in an administrative role
• Experience in the service or construction industries an asset
• Experience in IT background an asset

Responsibilities

• Greet visitors and answer calls, delivering professional customer service.
• Provide administrative support including scanning, filing, typing, time sheets, and purchase orders.
• Manage and prioritize calendars for four boardrooms and coordinate meetings and events.
• Coordinate Canadian travel including flights, accommodations, and vehicles.
• Set up new laptops and cell phones for new colleagues.
• Distribute mail and faxes, process mail daily, and monitor the postage machine.
• Maintain CSP Opportunity Reports monthly and support CSP planning in iCare.
• Create PowerPoint presentations and flow charts for high-profile meetings.

Skills

Customer service

Organizational skills

Communication

Time management

Education

Diploma in Office Administration or Business Management

Tools

Word

Excel

PowerPoint

Outlook

Internet research

Job description

Convergint Technologies LLC in Ottawa, ON, is seeking a Part-Time Office Administrator (20-24 hours/week) to join our team. The role focuses on administrative support, greeting visitors, and handling communications to ensure smooth daily operations.

You will manage calendars for four boardrooms, coordinate travel, assist with meetings, and help with IT setup for new colleagues while maintaining records and purchasing supplies.