Flexible Part-Time Office & Admin Coordinator

Convergint; Ottawa; On-site; CAD 25,000 - 36,000; Part time

Benefits offered by this job

Work environment committed to safety

Competitive salary and compensation计划

Corporate Social Responsibility Day

And much more…

Job summary

Convergint is seeking a part-time Business Services Coordinator in Ottawa, ON. The role provides administrative support to the Management team, greeting customers and handling day-to-day tasks to keep operations smooth.

The position emphasizes accuracy, organization, and strong customer service. You will schedule meetings, coordinate travel, manage calendars, and support IT hardware setup while contributing to a positive, inclusive workplace culture.

Qualifications

• Completion of or working towards a diploma in office administration or business management.
• Minimum of 2 years in an administrative role.
• Experience in the service or construction industries an asset.
• Experience in IT background an asset.

Responsibilities

• Acts as the first point of contact for calls, screens and routes messages professionally.
• Greets visitors to Convergint in a professional and courteous manner.
• Provides administrative support, including scanning, photocopying, filing, typing, time sheets, and entering purchase orders.
• Manages electronic calendars for four boardrooms, coordinates catering and conference calls.
• Coordinates Canadian travel including flights, accommodations and vehicles.
• Sets up new laptops and cell phones for new colleagues.
• Distributes mail and faxes promptly.
• Maintenance of records retention and archives.
• Assists in archiving Convergint records per policy.
• Supports CSP data entry and reporting as needed.

Skills

Customer service

Telephone etiquette

Time management

Organizational skills

Microsoft Office

Communication skills

Adaptability

Independent and resourceful

Confidential handling

Multi-tasking

Project coordination

Team collaboration

Education

Diploma in office administration or business management

Tools

Word

Excel

PowerPoint

Outlook

Internet research

Job description

Convergint is seeking a part-time Business Services Coordinator in Ottawa, ON. The role provides administrative support to the Management team, greeting customers and handling day-to-day tasks to keep operations smooth.

The position emphasizes accuracy, organization, and strong customer service. You will schedule meetings, coordinate travel, manage calendars, and support IT hardware setup while contributing to a positive, inclusive workplace culture.