Bilingual Administrative Assistant / Receptionist

Altis Technology; Ottawa; On-site; CAD 40,000 - 50,000; Full time

Benefits offered by this job

Full benefits package

Job summary

Altis Technology is seeking a highly organized, bilingual Administrative Assistant / Receptionist for a 6-month on-site contract in Ottawa. You will support the Executive Assistant to the President and Management Team, ensuring smooth day-to-day operations with a welcoming front desk presence.

You will greet visitors, manage bilingual communications, assist with scheduling, events, and health and safety tasks, and help keep offices organized. A full benefits package is included.

Qualifications

• 1+ year of administrative or reception experience in an office environment.
• Bilingual fluency in English and French, both written and spoken.
• Strong proficiency with word processing and general computer systems.
• Experience maintaining databases and handling confidential information.
• Knowledge of administrative and basic human resources procedures.
• Excellent interpersonal skills with a professional and approachable demeanor.
• Highly organized, reliable, and able to work independently.
• Experience in non-profit, union, or advocacy environments is considered an asset.

Responsibilities

• Welcome guests and respond to inquiries in English and French.
• Manage phone lines and correspondence in English and French.
• Provide admin support to the Executive Assistant to the President and Management Team.
• Support daily office operations: scheduling, filing, documents, and database updates.
• Assist with internal communications across departments.
• Plan and coordinate logistics for meetings, events, and conferences with vendors.
• Maintain reception, kitchen, and event spaces in a clean, organized state.

Skills

Bilingual English/French

Interpersonal skills

Organized / detail-oriented

Tools

Word processing software

Database management

Microsoft Office

Job description

Location: Ottawa, Ontario, On-site, Monday to Friday

Language: Bilingual in English and French, written and spoken

Duration: 6 month term

Background Check Requirement: Criminal background check required

About the Opportunity

Our client, a mission-driven organization in the non-profit sector, is seeking a highly organized and people-focused Bilingual Administrative Assistant / Receptionist to support their team on a 6-month contract with potential for extension. This front-desk, on-site role plays a vital part in creating a welcoming and professional first impression while keeping day-to-day operations running smoothly.

You will work closely with the Executive Assistant to the President and the Management Team, supporting administrative, event, and health and safety functions across the organization. If you enjoy being at the centre of activity, collaborating with a variety of stakeholders, and contributing to meaningful work, this role offers both impact and stability.

Whats in it for You

Youll join a workplace that values collaboration, organization, and service. This role offers exposure to senior leadership, involvement in events and internal initiatives, and the opportunity to contribute to an organization focused on advocacy and community impact. Youll also benefit from a full benefits package and a structured, consistent schedule that supports work-life balance.

Your Responsibilities

• Youll serve as the first point of contact, welcoming guests and responding to inquiries with professionalism and warmth.
• In this role, youll manage phone lines and correspondence in both English and French.
• Youll provide administrative and ad-hoc support to the Executive Assistant to the President and Management Team.
• Youll support daily office operations, including scheduling, filing, document preparation, and database updates.
• Youll assist with internal communications and coordination across departments.
• Youll help plan and coordinate logistics for meetings, events, and conferences, including liaising with vendors and caterers.
• Youll maintain clean, organized, and professional reception, kitchen, and event spaces.

Skills and Qualifications

• 1+ year of administrative or reception experience in an office environment.
• Bilingual fluency in English and French, both written and spoken.
• Strong proficiency with word processing and general computer systems.
• Experience maintaining databases and handling confidential information.
• Knowledge of administrative and basic human resources procedures.
• Excellent interpersonal skills with a professional and approachable demeanor.
• Highly organized, reliable, and able to work independently.
• Experience in non-profit, union, or advocacy environments is considered an asset.

Why Partner with Altis

If youve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if youre a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.