Order Entry and Invoicing Admin

Arctic Beverages Group of Companies; Winnipeg; On-site; CAD 37,000 - 44,000; Full time

Benefits offered by this job

Group Health Benefits (employer paid)

Pension plan - RRSP match

Paid time off and vacation

Physical wellness benefits

Employee Assistance Program

On-site parking

Paid trainings

Other incentives

Job summary

Arctic Beverages Group of Companies is seeking an Order Entry and Invoicing admin to support the Administration team. This entry-level role focuses on data entry, reporting, document management, and invoicing tasks while collaborating with team members.

The successful candidate will gain experience in a fast-paced business environment and develop a broad understanding of administrative operations.

Qualifications

• High school diploma or equivalent required.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet recurring deadlines.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook and Word.
• Preferred: experience in administrative or office support roles.
• Preferred: intermediate Excel skills and basic invoicing familiarity.

Responsibilities

• Complete and maintain recurring weekly, monthly, and ad hoc reports.
• Gather, organize, and compile information from various sources as required.
• Perform accurate data entry and maintain information within company systems.
• Assist with filing, document management, and records organization.
• Support invoicing and other routine administrative processes.
• Provide administrative assistance to department team members as needed.
• Cross-train with other administrative staff to provide coverage during absences and peak periods.
• Assist with special projects and additional administrative duties as assigned.
• Ensure confidentiality and accuracy when handling company information and records.
• Maintain organized electronic and physical filing systems.

Skills

Organizational skills

Attention to detail

Time-management

Verbal and written communication

MS Office proficiency (Outlook, Word)

Education

High school diploma or equivalent

Tools

Microsoft Excel

Outlook

Word

Job description

Compensation: CA$37,440 - CA$43,680 / year

Department: Admin

Location: Centreport

Compensation: CA$37,440 - CA$43,680 / year

Description

Arctic Beverages is seeking a detail-oriented and organized Order Entry and Invoicing admin to support our Administration team. This entry-level position is ideal for someone who enjoys working with data, maintaining accurate records, and supporting a variety of administrative functions. The successful candidate will assist with regular reporting, data entry, document management, invoicing support, and other administrative tasks while working collaboratively with team members across the department.

This role offers an excellent opportunity to gain experience in a fast-paced business environment while developing a broad understanding of administrative operations.

Key Responsibilities

• Complete and maintain recurring weekly, monthly, and ad hoc reports.
• Gather, organize, and compile information from various sources as required.
• Perform accurate data entry and maintain information within company systems.
• Assist with filing, document management, and records organization.
• Support invoicing and other routine administrative processes.
• Provide administrative assistance to department team members as needed.
• Cross-train with other administrative staff to provide coverage during absences and peak periods.
• Assist with special projects and additional administrative duties as assigned.
• Ensure confidentiality and accuracy when handling company information and records.
• Maintain organized electronic and physical filing systems.

Skills, Knowledge and Expertise

Required

• High school diploma or equivalent.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet recurring deadlines.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook and Word.

Preferred

• Experience working in an administrative or office support role.
• Intermediate Microsoft Excel skills.
• Experience working with reporting, spreadsheets, or data entry.
• Familiarity with invoicing or basic accounting functions.

Key Competencies

• Attention to detail
• Organization and planning
• Reliability and accountability
• Problem-solving
• Teamwork and collaboration
• Adaptability and flexibility
• Customer service mindset

Working Conditions

• Office-based position.
• Regular business hours, Monday through Friday, 8am - 4:30pm
• Occasional additional support during busy periods or special projects.

Benefits

• Group Health Benefits (100% paid by employer)
• Pension plan - RRSP match
• Paid time off and vacation
• Physical wellness benefits
• Employee Assistance Program
• On-site parking
• Paid trainings
• Other incentives