Office Manager - Truro

John Ross & Sons Ltd.; Truro; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Health, vision, dental benefits

Life insurance

Employee Assistance Program

RRSP match

Job summary

Subway Bottle Exchange in Bible Hill is seeking an administrative professional to support site operations, inventory, purchasing, and daily reporting. You will work closely with the Site Manager to ensure smooth day-to-day activities and deliver excellent customer service.

We require strong Excel and MS Office skills, 2–5 years of experience in a busy office, and a post-secondary credential in Business Administration, Accounting, or Office Management.

Qualifications

• Post-secondary education in Business Administration, Accounting, or Office Management is an asset.
• 2-5 years’ experience in a busy administrative role.
• Strong Excel and MS Office skills are required.
• Experience with accounts payable/receivable will be considered an asset.
• Able to multitask in a fast-paced industrial environment.
• Candidates must pass a Criminal Record Check.

Responsibilities

• Assist with management of steel inventory by receiving quotes and communicating with external vendors.
• Maintain controls over cash management.
• Oversee office supplies, inventory and purchasing.
• Ensure customers receive excellent customer service.
• Provide daily reports and analyses to the main office.
• Work with Site Manager to ensure operational effectiveness.
• Review and post packing slips, bills of lading and other shipping documents.
• Perform data entry and general office filing.
• Assist operations manager with administrative tasks.
• Be a central part of the team.
• Keep work area clean and organized.

Skills

Leadership

Communication

Excel

MS Office

Organization

Attention to detail

Accounts payable/receivable

Criminal Record Check

Education

Post-secondary education in Business Administration/Accounting/Office Management

Job description

About the Company:

Subway Bottle Exchange is in Bible Hill and is an award-winning Enviro-Depot specializing in recycling beverage containers, scrap metal (copper, aluminum), and other materials. It acts as a community hub for refunding container deposits, ensuring high-efficiency waste diversion.

What we offer:

• Extended health, vision and dental benefits
• Life insurance
• Employee Assistance Program
• RRSP match

Primary responsibilities and duties:

• Assisting with the management of steel inventory by receiving quotes, communicating with external vendors to ensure the best value for the company
• Maintaining rigorous controls over cash management
• Overseeing office supplies, inventory, and purchasing
• Ensuring customers receive excellent customer service
• Providing daily reports and analyses to the main office
• Working closely with the Site Manager to ensure operational effectiveness of the business
• Reviewing and posting of packing slips, bills of lading and other shipping documents
• Document Processing
• Data Entry
• General Office Filing
• Assist operations manager with administrative tasks
• Be a central part of the team
• Keeping work area clean and organized

Qualifications:

• Exceptional leadership skills and communication skills
• Strong Excel skills (experience in creating and maintaining financial spreadsheets with formulas)
• Post-secondary education in Business Administration, Accounting, or Office Management an asset
• Shipping and logistics experience from an office standpoint
• 2-5 years' experience in a busy administrative role
• Able to multitask in a fast-past industrial environment with a positive and friendly manner
• Experience with MS Office applications
• Highly organized with an ability to prioritize a changing workload
• Attention to detail is a must
• Knowledge of accounts payable/receivable will be considered an asset
• Candidates must pass a Criminal Record Check as a condition of employment

Due to high volume, only those selected for an interview will be contacted.

Hours of Work: Monday to Friday, 8:00 AM - 5:00 PM and every other Saturday from 8am - 12pm

*Applicants must be authorized to work in Canada. We are unable to sponsor or take over sponsorship of an employment Visa at this time. *

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