Cash Application and Accounts Receivable Support

Purity Life Health Products; Halton Hills; Presencial; CAD 45 000 - 55 000; Tempo integral

Resumo da oferta

Purity life Health Products LP in Canada is seeking a detail-oriented Cash Application & Accounts Receivable Support to join our Finance team. This role ensures accurate cash posting, monitors AR, and resolves deductions while supporting customers in a fast-paced environment.

You will collaborate with Sales, EDI, and Customer Care, maintain precise data, and contribute to month-end close. Fluency in English is essential; French is a plus.

Qualificações

• High school diploma or equivalent; further education or certifications are a plus.
• Experience in accounts receivable or related finance roles is an asset.
• Fluency in English; French is an asset.
• Proficient in MS Excel and accounting software; ERP familiarity is a plus.
• Strong attention to detail and accuracy in data entry.
• Excellent communication to interact with internal teams and customers.
• Organizational skills and time management to meet deadlines.
• Confidential handling of financial information.

Responsabilidades

• Accurately apply customer payments to invoices in ERP systems.
• Identify and resolve unapplied cash and payment variances.
• Liaise with customers and banking teams for remittance clarification.
• Monitor AR aging and follow up on overdue accounts via phone, email, and portals.
• Reconcile customer accounts and resolve discrepancies.
• Prepare and present AR status summaries to internal stakeholders.
• Investigate and resolve trade deductions, including MCBs and co-op deductions.
• Ensure compliance with internal controls and audit requirements.
• Maintain accurate customer data (billing, contact, payment terms).
• Collaborate with Sales, EDI, and Customer Care to resolve issues.
• Assist with month-end close and reconciliation processes.
• Provide ad hoc support for cash application and AR as needed.

Conhecimentos

Excel

Accounting software

Data entry

Attention to detail

Bilingual English/French

Communication

Organizational skills

Formação académica

High school diploma or equivalent

Ferramentas

MS Excel

Accounting software

ERP systems

Descrição da oferta de emprego

Cash Application and Accounts Receivable Support

Purity life Health Products LP is Canada's most valued distributor of natural health products.

Are you a detail-oriented and organized individual with a knack for numbers? Are you looking to gain experience and grow your career?

We are seeking a detail-oriented, proactive, and highly organized professional to join our Finance team in a Cash Application & Accounts Receivable Support role. This position plays a key role in applying cash accurately, managing accounts receivable, resolving trade deductions, and supporting customers. If you thrive in a fast-paced, cross-functional environment and enjoy solving puzzles with numbers, we want to hear from you.

This is a new position
Base Salary: $50,000 per year, Grade 6
Hours of work 7:30 a.m.-3:30 pm, Monday to Friday

Key Responsibilities

Core Function

Responsibilities

Cash Application

• Accurately apply customer payments to outstanding invoices in ERP systems.
• Identify and resolve unapplied cash and payment variances.
• Liaise with customers and banking teams for remittance clarification.

Accounts Receivable Management

• Monitor Trade & AR aging reports and follow up on overdue accounts via phone, email, and customer portals.
• Reconcile customer accounts and resolve discrepancies proactively.
• Prepare and present Trade & AR status summaries to internal stakeholders.
• Investigate, validate, and resolve trade deductions, including MCBs, co-op advertising, and unauthorized deductions.
• Ensure compliance with internal financial and trade policies.
• Maintain documentation and clear audit trails for deduction-related activity.
• Escalate complex discrepancies and disputes to the Finance & Credit Manager.

Customer Support

• Respond professionally to customer inquiries regarding invoices, payments, and account status.
• Maintain current and accurate customer data, including contact, billing, and payment terms.

Cross-Functional Collaboration

• Work closely with Sales, EDI, and Customer Care teams to resolve payment, billing, and deduction-related issues.
• Provide insights on recurring deduction trends to drive upstream improvements.
• Assist with month-end and year-end Trade & AR close and reconciliation processes.
• Adhere to internal controls, audit requirements, and financial procedures.

Ad Hoc & Project Support

• Provide additional support for cash application, accounts receivable, and trade deductions as needed.
• Take on ad hoc tasks and special projects as assigned.

Requirements

• High school diploma or equivalent; additional education or relevant certifications are a plus.
• Accounts Receivable or related finance roles an asset.
• Previous office experience an asset.
• Fluency in English (verbal and written) is essential, French is an asset.
• Strong proficiency in MS Excel and accounting software; familiarity with ERP systems is an advantage.
• Exceptional attention to detail and accuracy in data entry and record-keeping.
• Excellent communication skills to interact effectively with internal teams and customers in both languages.
• Strong organizational and time management skills to prioritize tasks and meet deadlines.
• Problem-solving mindset with the ability to resolve billing and payment discrepancies.
• A team player with a positive attitude and willingness to assist colleagues when needed.
• Demonstrated commitment to maintaining the confidentiality of financial information.