Operations & Administration Coordinator

ALR Builds Ltd.; Charlottetown; On-site; CAD 42,000 - 65,000; Full time

Job summary

ALR Builds Ltd. in Charlottetown, PEI, seeks an organized Operations & Administration Coordinator to keep our office, projects, and people running smoothly. You will provide cross-functional administrative support across operations, human resources, marketing, and client relations.

This role handles recruiting coordination, employment documentation, training support, safety administration, onboarding, and project start-up paperwork, with growth opportunities as the company expands.

Qualifications

• Strong oral communication and problem-solving abilities.
• Attention to detail with ability to work independently.
• Experience handling accounts payable processes.
• Office coordination and administrative support experience.
• Proficient in English (spoken and written).
• Ability to manage multiple administrative tasks simultaneously.

Responsibilities

• Coordinate recruitment activities, including job postings, candidate screening, interviews, and onboarding.
• Prepare employment documentation and maintain employee records.
• Assist with employee training, certifications, and performance review administration.
• Coordinate immigration and work permit documentation.
• Provide day-to-day administrative support to the management team.
• Coordinate meetings, prepare agendas, record minutes, and communicate action items.
• Assist in developing and improving office procedures and systems.
• Coordinate administrative requirements for new project start-ups, including project documentation, site packages, and project records.
• Support project managers with administrative tasks and document control.
• Assist with tender submissions and proposal preparation.
• Maintain and update the company website and social media platforms.
• Support company branding, community engagement, and marketing initiatives.
• Provide accounts payable administrative support, including invoice organization and filing.
• Oversee front desk operations, including managing multi-line phone systems and greeting visitors with professional phone etiquette.
• Support business development initiatives and lead generation activities.
• Coordinate health and safety meetings, documentation, and communications.
• Track employee certifications, training, and compliance requirements.
• Maintain health and safety records and support regulatory compliance.
• Support company-wide initiatives that improve operational efficiency.
• Coordinate special projects, events, and administrative priorities as assigned.
• Perform other related duties to support the continued growth and success of ALR Builds

Skills

Oral Communication

Problem Solving

Attention to Detail

Independence

Accounts Payable

Office Coordination

Job description

Company Overview
ALR Builds Ltd. is a dynamic full-service construction firm dedicated to delivering exceptional residential, multi-unit, and commercial projects within PEI. We pride ourselves on fostering a collaborative and efficient work environment that values professionalism and growth.

Overview
We are seeking an organized, proactive, and detail-oriented Operations & Administration Coordinator to join our team. This position plays a key role in keeping our office, projects, and people running efficiently while providing administrative support across operations, human resources, marketing, and client relations.

The successful candidate will be highly organized, customer-focused, and able to manage multiple priorities in a fast-paced environment. This role will evolve as the company continues to grow and offers excellent long-term career opportunities.

Responsibilities

• Coordinate recruitment activities, including job postings, candidate screening, interviews, and onboarding.
• Prepare employment documentation and maintain employee records.
• Assist with employee training, certifications, and performance review administration.
• Coordinate immigration and work permit documentation.
• Provide day-to-day administrative support to the management team.
• Coordinate meetings, prepare agendas, record minutes, and communicate action items.
• Assist in developing and improving office procedures and systems.
• Coordinate administrative requirements for new project start-ups, including project documentation, site packages, and project records.
• Support project managers with administrative tasks and document control.
• Assist with tender submissions and proposal preparation.
• Maintain and update the company website and social media platforms.
• Support company branding, community engagement, and marketing initiatives.
• Provide accounts payable administrative support, including invoice organization and filing.
• Oversee front desk operations, including managing multi-line phone systems and greeting visitors with professional phone etiquette.
• Support business development initiatives and lead generation activities.
• Coordinate health and safety meetings, documentation, and communications.
• Track employee certifications, training, and compliance requirements.
• Maintain health and safety records and support regulatory compliance.
• Support company-wide initiatives that improve operational efficiency.
• Coordinate special projects, events, and administrative priorities as assigned.
• Perform other related duties to support the continued growth and success of ALR Builds

Join us as an Operations & Administration Coordinator to be a key driver of our operational excellence! Bring your organizational prowess, leadership skills, and enthusiasm to support our projects’ success while enjoying a vibrant work environment committed to your growth.

Tagged as: 13100

Essential Skills:

• Oral Communication
• Problem Solving

Soft Skills:

• Attention to Detail
• Independence

Hard Skills:

• Accounts Payable
• Office Coordination

Languages:

• English