Senior Project Coordinator

Prosperity Workforce Solutions; Terrace; On-site; CAD 90,000 - 130,000; Full time

Job summary

Prosperity Workforce Solutions in Terrace, BC, is seeking a Senior Project Coordinator to act as a pivotal hub between site operations, project management, and corporate teams. You will ensure accurate cost tracking, financial transparency, and smooth execution from inception to completion.

Supporting LEMs, invoicing, procurement, and financial reporting, you will help keep projects aligned, informed, and on budget.

Qualifications

• 2–5 years of experience in project coordination, cost tracking, or project controls; heavy civil, mining, or heavy industrial experience preferred.
• Post-secondary degree or diploma in Business Administration, Finance, Project Management, Construction Management, or related discipline (or equivalent practical experience).
• Advanced proficiency in Microsoft Excel and the MS Office Suite.
• Experience using Tier 1/Tier 2 ERPs, project management or cost-tracking software (e.g., Procore, SAP, Viewpoint, Explorer, or similar).
• Ability to read construction drawings, contracts, and technical specifications.
• Strong financial acumen, adaptability, and communication skills.

Responsibilities

• Coordinate field operations and act as liaison between field crews, subcontractors, and project management.
• Assist planning and scheduling of project activities, materials, equipment, and workforce resources.
• Support Quality Management Program (QMP) via RFIs and NCRs, site inspections, and safety/environmental compliance.
• Oversee job setup, cost-code allocation, PO tracking, and resource database management.
• Monitor expenditures, perform variance analysis, and support monthly financial forecasting.
• Prepare, validate, and submit daily/weekly LEMs; assist with progress billings and cost reconciliations.
• Support change management by tracking scope changes and cost impacts.
• Compile weekly/monthly project reports, maintain documentation, onboard subcontractors, and ensure audit readiness.

Skills

Financial acumen

Adaptability

Communication

Education

Post-secondary degree in Business Administration, Finance, Project Management, Construction Management, or related discipline

Tools

Microsoft Excel

ERP / cost-tracking software (Procore, SAP, Viewpoint, Explorer)

Job description

POSITION

Senior Project Coordinator

LOCATION

Terrace, BC (Fly-In, Fly-Out / Drive-In, Drive-Out)

STATUS

Full-Time, Rotational (2 weeks on / 2 weeks off)

POSITION SUMMARY

The Project Coordinator is a critical hub connecting site operations, project management, and corporate teams. In this fast-paced role, you will ensure accurate cost tracking, financial transparency, and seamless project execution from inception to completion.

Supporting vital functions—including Labour, Equipment, and Materials (LEMs) tracking, invoicing, procurement, and financial reporting—you will help keep our projects aligned, informed, and on budget. Working closely with Project Controls, Site Teams, Payroll, Accounts Payable, and Fleet, you will maintain high data integrity, support forecasting and change management, and proactively mitigate financial and operational risks.

This is an exceptional opportunity for a detail-oriented, collaborative professional looking to drive operational excellence on major heavy industrial/civil projects.

KEY RESPONSIBILITIES

Construction Coordination & Field Support

• Operational Liaison: Act as a central point of contact between field crews, subcontractors, and project management, actively promoting a Safety First, Safety Always culture.
• Planning & Scheduling: Assist in planning and scheduling project activities, including the efficient allocation of materials, equipment, and workforce resources.
• Quality & Compliance: Support the Quality Management Program (QMP) by facilitating Requests for Information (RFIs) and Non-Conformance Reports (NCRs), participating in site inspections, and ensuring compliance with safety and environmental standards.

Cost Control, Financial Tracking & LEMs

• System Maintenance: Oversee project systems management, including job setup, cost-code allocation, Purchase Order (PO) tracking, and resource database management.
• Financial Tracking: Monitor project expenditures, perform variance analysis to identify budget risks, and support monthly financial forecasting.
• LEMs & Invoicing: Prepare, validate, and submit daily/weekly LEMs in strict accordance with client contract requirements. Assist with progress billings, accruals, and client cost reconciliations.
• Change Management: Support the change management process by rigorously tracking scope changes, extra work authorizations, and associated cost impacts.

Reporting, Administration & Compliance

• Project Reporting: Compile comprehensive weekly and monthly reports, including progress metrics, cost-to-complete tracking, and Key Performance Indicators (KPIs).
• Document Control: Maintain flawless project documentation, including drawings, daily logs, meeting minutes, and regulatory records.
• Subcontractor Management: Assist with subcontractor onboarding, ensuring compliance with contract terms, safety standards, and insurance/wcb requirements.
• Audit Readiness: Ensure all administrative practices, financial records, and reports meet stringent internal audit and external contractual obligations.

QUALIFICATIONS

Experience & Education

• Experience: 2–5 years of experience in project coordination, cost tracking, or project controls (experience in heavy civil, mining, or heavy industrial sectors is highly preferred).
• Education: Post-secondary degree or diploma in Business Administration, Finance, Project Management, Construction Management, or a related discipline (or equivalent practical experience).

Technical Skills

• Software Proficiency: Advanced proficiency in Microsoft Excel (data analysis, formulas, pivot tables) and the broader MS Office Suite.
• Systems Experience: Experience using Tier 1 or Tier 2 ERPs, project management, or cost-tracking software (e.g., Procore, SAP, Viewpoint, Explorer, or similar).
• Technical Literacy: Ability to read and interpret construction drawings, contracts, and technical specifications.

Core Competencies

• Financial Acumen: Strong foundational understanding of basic accounting principles, cost control, and project financial reporting.
• Adaptability: Proven ability to thrive in a fast-paced, high-volume environment and manage competing priorities independently.
• Communication: Exceptional interpersonal and communication skills, with a collaborative approach to solving problems with both site and corporate teams.

CONDITIONS OF EMPLOYMENT

• Ability to successfully pass a mandatory pre-employment drug, alcohol, and fitness-for-work assessment.
• Valid, clean Class 5 Driver's License (or provincial equivalent).
• Valid WHMIS and TDG (Transportation of Dangerous Goods) certifications.
• Standard First Aid Certification (Level 1 / Emergency or higher).

Prosperity thanks all applicants for their interest in this opportunity. However, only those selected for further consideration will be contacted.

Prosperity is committed to the principles of equal employment opportunity and affirmative action. We value diversity and are dedicated to fostering an inclusive workplace.

Candidates must be legally authorized to work in Canada. #PWSHP