Project Operations Coordinator

Kongsberg Gruppen; San Juan de Terranova; On-site; CAD 55,000 - 75,000; Full time

Job summary

Kongsberg Discovery Canada Ltd. in St. John’s, NL, is seeking a highly organized Project Operations Coordinator to join our team.

You’ll support day-to-day operations, coordinate with accounting teams in Lynnwood and Vancouver, and ensure accurate reporting for the Kongsberg Discovery business. This hands-on role combines administration, operations, purchasing, finance support, and cross-functional collaboration.

Qualifications

• Degree or diploma in Business Administration or equivalent experience.
• Experience with an ERP system; purchasing or AR/AP is an asset.
• Proficiency in MS Office (Excel, Outlook, Word).
• Experience coordinating across internal teams and external vendors.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication skills.
• Ownership mindset and collaborative approach.

Responsibilities

• Support day-to-day operations of the St Johns office.
• Prepare quotations and process POs and SOs.
• Collaborate with Sales & Service Administrator for orders.
• Reconcile employee hours in AX ERP.
• Provide professional phone and customer support.
• Assist with audits and strengthen operational processes.
• Serve as liaison between Operations, Accounting, Sales and suppliers.
• Provide logistical support for Project and Sales teams.

Skills

Analytical mindset

Organizational skills

Communication skills

Ownership and accountability

Collaborative approach

Education

Degree / Diploma in Business Administration or equivalent

Tools

AX ERP

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

• Adresse

  , St. Johns, NL
  Newfoundland and Labrador
  search.country.CANADA

At Kongsberg Discovery Canada Ltd., we're redefining what's possible beneath the surface. As a global technology leader, we develop cutting-edge solutions that support sustainable fisheries, underwater robotics, marine research, and ocean exploration. Our innovative positioning, navigation, and surveying technologies help customers operate more safely, efficiently, and sustainably in some of the world's most challenging environments.

At KONGSBERG, we believe that our people are the driving force behind our success. Through collaboration, innovation, and a commitment to excellence, we're solving complex challenges and developing technologies that have a meaningful impact around the world.

WORLD CLASS – through people, technology, and dedication.

About the Opportunity:

We're looking for a highly organized, proactiveProjectOperations Coordinator to become a key part of our team. If you enjoy keeping operations running smoothly, working across multiple departments, and solving problems in a fast-paced environment, this role offers the opportunity to make a real impact.

What You’ll Do:

Reporting to the Senior Project Manager you’ll support the day-to-day operations of our St Johns office while partnering closely with our accounting teams in Lynnwood and Vancouver to ensure accurate reporting for the Kongsberg Discovery business. This is a hands-on role that combines administration, operations, purchasing, finance support, and cross-functional collaboration.

This support includes but is not limited to:

• Supporting daily office operations and administrative activities.
• Preparing quotations and processing purchase orders (POs) and sales orders (SOs)
• Partnering with the Sales & Service Administrator to ensure efficient order processing and delivery.
• Reconciling employee hours within the ERP system (AX)
• Providing professional phone and customer support
• Assist with internal and external audit activities
• Help strengthen operational processes and maintain clear separation of banking and administrative responsibilities
• Act as a key liaison between Operations, Accounting, Sales, and external suppliers
• Provide logistical support for both the Project and Sales Teams.

What You’ll Bring:

• Degree / Diploma in Business Administration or equivalent professional work experience
• Experience with an ERP system; purchasing or Accounts Receivable/Accounts Payable experience is an asset
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word
• Experience coordinating across internal teams and external vendors
• Strong organizational skills with the ability to manage multiple priorities and changing deadlines
• Analytical mindset with excellent problem-solving abilities
• Outstanding written and verbal communication skills
• Positive attitude, high energy, and a strong sense of ownership
• A collaborative approach and commitment to delivering excellent service

Why You’ll Enjoy Working Here:

At Kongsberg Discovery, you'll join a team that's passionate about innovation and committed to helping one another succeed. We believe the best ideas come from collaboration, curiosity, and empowering our people to continuously improve.

Here, you'll have the opportunity to:

• Work on innovative technologies with real-world global impact.
• Collaborate with talented engineers, technicians, and manufacturing professionals.
• Expand your technical skills and work with advanced manufacturing technologies.
• Contribute ideas that directly influence products and manufacturing processes.
• Be part of a workplace where quality, innovation, teamwork, and continuous learning are valued every day.