Office Administrator

Lindsay Construction; Dartmouth; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Annual Incentive Plan

Employee Health Benefits

Group RRSP with 4% matching

On-site gym facilities and wellness

Social and community events

Job summary

Lindsay Construction is seeking an Office Administrator to serve as the warm front-line representative at the Dartmouth, NS office. You will support project and office teams with a variety of administrative tasks and help maintain organized project files.

Reporting to the HR Operations Manager, this role offers engagement with senior staff, opportunities to collaborate across departments, and participation in benefits programs including health benefits and an annual incentive plan.

Qualifications

• Post-secondary education in Administration or related discipline, or equivalent experience.
• Experience in an administrative support role.
• General knowledge of standard office procedures.
• Strong attention to detail and strong organizational skills.
• Ability to respond promptly to changing demands to meet deadlines.
• Ability to work independently and collaboratively.
• Proficient in Microsoft Word, Teams, Excel, and Outlook.
• Ability to manage multiple projects with interruptions.

Responsibilities

• Greet visitors and answer phones, directing as needed.
• Provide coffee, tea and water to guests and staff.
• Manage incoming/outgoing calls and coverage for other offices.
• Maintain a clean front reception and coffee area.
• Book travel and accommodations.
• Coordinate maintenance of office equipment and IT support as needed.
• Handle mail and courier duties; distribute packages.
• Create and maintain electronic/paper files and project records.
• Prepare and distribute meeting minutes.
• Assist with project files and administrative overflow tasks.
• Assist Contract Administration Coordinators with workload.

Skills

Administrative experience

Detail oriented

Organizational skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Team collaboration

Education

Post-secondary education in Administration

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

Build the Future with us!

We build relationships. We build Communities. We build the Future. At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 60 years and we want you to join us! Be part of something great and feel the impact you make on the community you live in.

Reporting to the Human Resources Operations Manager, the Office Administrator serves as the office receptionist/front desk representative and provides a warm and professional first impression and presence in the reception area to internal and external stakeholders. The Office Administrator also supports project and office team members with a variety of administrative tasks.

Position Benefits

• Competitive salary
• Annual Incentive Plan
• Employee Health Benefits
• Group RRSP with 4% matching
• On-site gym facilities and an annual health and wellness reimbursement
• Frequent social and community-based events
• Opportunities to collaborate closely with senior personnel and other departments

Position Responsibilities

• Serve as the face of the organization to greet visitors, answer telephones, and accept/arrange deliveries
• Assist with general inquiries; direct visitors to appropriate location (e.g., office, boardroom, and other office areas/rooms); provide coffee, tea, and water as requested
• Manage incoming and outgoing telephone calls, including coverage for other offices
• Maintain a clean, tidy front reception and coffee area
• Book travel and accommodations
• Coordinate maintenance of office equipment (e.g., verify printers are stocked with paper and toner, troubleshoot problems, communicate with IT or repair service providers as necessary)
• Coordinate incoming and outgoing mail (e.g., sort and distribute incoming mail, prepare packages for courier or mail)
• Create and maintain electronic and paper files of reports and job site documents
• Prepare and distribute meeting minutes
• Create and maintain project files
• Assist Contract Administration Coordinators in overflow workload
• Prepare and assemble Operation and Maintenance manuals
• Maintain incoming and outgoing job site documents and facilitate job related correspondences as required by project teams.
• Assist project teams (e.g., collection, reproduction, distribution, control, and filing of job documents)

Job Requirements

• Post-secondary education in Administration or a related discipline, or equivalent experience
• Experience in an administrative support role
• General knowledge of standard office procedures
• Strong attention to detail and strong organizational skills
• Ability to respond promptly to changing demands to assist in meeting critical deadlines
• Ability to work independently and collaboratively
• Proficient in the general use of computers, particularly with Microsoft Word, Teams, Excel, and Outlook
• Ability to work productively on several projects at once while handling frequent interruptions
• Ability to respond to inquiries or complaints from internal and external stakeholders
• Professionalism, maturity, and judgment and maintaining a professional business appearance
• Willingness to learn new things
• Strong work ethic and self-motivated