Operations & Admin Coordinator - Nonprofit (20 hrs)

JotForm Inc; Hamilton; On-site; CAD 18,000 - 24,000; Part time

Job summary

Muslim Food Bank & Community Services Society (MFBCS) in Hamilton seeks an organized Operations Coordinator & Administrative Assistant to support its food bank operations. The role covers day-to-day coordination, records maintenance, and administrative support to senior management.

The ideal candidate excels at multitasking, communication, and detail orientation, and is comfortable working on-site with volunteers, donors, and staff to ensure smooth operations and timely reporting.

Qualifications

• Minimum 1–2 years of administrative support, office coordination, or operations.
• Nonprofit experience is an asset.
• Strong organizational, planning, and time-management skills.
• Proficiency in Microsoft Office Suite and Google Workspace.

Responsibilities

• Coordinate day-to-day operational activities for the Hamilton Food Bank.
• Provide admin support to senior management and departments.
• Maintain filing systems and data entry/records.
• Coordinate communications with staff, volunteers, donors, vendors, and external stakeholders.
• Monitor office supplies and assist with basic bookkeeping tasks.

Skills

Organizational skills

Time management

Communication

Problem-solving

Independent work

Interpersonal skills

Detail-oriented

Education

Bachelor’s or Diploma in Business Administration / Office Administration / Operations Management

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Google Workspace

Job description

Muslim Food Bank & Community Services Society (MFBCS) in Hamilton seeks an organized Operations Coordinator & Administrative Assistant to support its food bank operations. The role covers day-to-day coordination, records maintenance, and administrative support to senior management.

The ideal candidate excels at multitasking, communication, and detail orientation, and is comfortable working on-site with volunteers, donors, and staff to ensure smooth operations and timely reporting.